Site Administrative Assistant

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2023 revenue of approximately $9.2 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.

 

SITE ADMINISTRATIVE ASSISTANT

Eastman is looking for an experienced Site Administrative Assistant to support the Pace manufacturing site. This role is important in ensuring that multiple areas of administrative support are fulfilled in a timely and effective manner. The position reports to the Site Manager.

Job duties include but are not limited to

• Provide administrative support to leadership team as necessary
• Assist with site procedure updates and modifications
• Assist the Site Manager and leadership team with planning, organizing, and setting up meetings and events, including ordering meals.
• Coordinate documentation, reporting and materials for monthly Responsible Care Leadership Team meeting. Attend meeting to share presentation and act as scribe.
• Process site invoices for prompt payment
• Communicate information site-wide as appropriate, including the weekly duty roster
• Be available to plant employees for a variety of requests, such as help with ordering safety shoes and safety glasses, etc.
• Assist the HR manager by maintaining org chart, scheduling interviews and travel arrangements, and provide primary support with site-wide events
• Serve as a SharePoint Administrator and facilitate transition of project files and folders to SharePoint.  Assist others with SharePoint migration as needed.
• Assist with scheduling annual medical surveillance testing
• Enter training documentation into MyLearning Lab for site employees
• Order office supplies, maintain postage meter, and re-organize/maintain the supply room/copy room
• Enter maintenance work notifications and purchase requisitions into SAP as necessary
• Provide administrative assistance to leadership team as necessary

Education and Experience

• High School Diploma or GED; 2-year college degree is a plus
• 3 years of administrative experience in a similar support role

Qualifications

• Excellent PC skills with proficiency using current office applications, including Microsoft Word, Excel, Outlook, PowerPoint.
• Experience with SAP and SharePoint strongly preferred
• Upbeat, positive, and strong customer service mindset
• Must have initiative, planning, organization, and follow-through skills, with a strong ownership mentality
• Proactive in anticipating needs and pr