CONSTRUCTION PROJECT ADMINISTRATOR

Overview

Reports to: Senior Project Administrator or Director of Office Admin

 

FLSA Status: Full-Time, Salaried Non-Exempt

 

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday

 

Position Objective: Assist the project teams with administrative paperwork and procedures of the construction process.

Responsibilities

• Process subcontracts and purchase order contracts• Process subcontract change orders• Track and log certified payroll for pertinent projects• Process owner pay applications• Attend and record meetings and process meeting minutes• Perform some project management functions as needed to expedite projects—i.e. processing submittals, managing submittal log, request for information (RFI) log, and architect’s supplemental instructions (ASI) log• Process owner change orders in AIA (American Institute of Architects)• Process transmittals for all paperwork originating in office• Organize and maintain project files and databases (Prolog Converge)• Assist owners, subcontractors and suppliers to solve daily business problems in a timely manner• Assist receptionist with break/lunch coverage on the phones and acting as a back-up to cover the phones when needed• Additional duties as required

Qualifications

• High school diploma or equivalent• One-two years of college preferred• Industry experience desired, but not required• First Aid/AED/CPR certification preferred