Project Engagement Manager, Business Roundtables

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Mayor's Office of Philadelphia is dedicated to serving the residents of the City by promoting equity, fostering economic growth, and enhancing the quality of life for all communities. Committed to transparency, integrity, and accountability, we work collaboratively with city departments, agencies, community organizations, and stakeholders to address the most pressing challenges facing our City and to create opportunities for shared prosperity and success.

The Mayor’s Office hopes to continue to build a vibrant, inclusive, and resilient city where every resident has the opportunity to thrive. The City of Philadelphia aspires to be a model of effective governance, innovation, and social progress, where government works in partnership with the community to create positive change and achieve meaningful results.

The Mayor’s Office focuses on the following main initiatives:

• Public Safety
• Clean and Green
• Housing
• Economic Opportunity
• Education
• Roundtables (business, faith-based, and intergovernmental)

Job Description

Position Summary

The Project Engagement Manager to the Director of the Mayor’s Business Roundtables provides both programmatic management and high-level administrative support to ensure the success of this citywide initiative. This position is responsible for coordinating the planning, execution, and follow-up of roundtable activities, while also managing the Director’s schedule, communications, and stakeholder engagement. The role requires a proactive, detail-oriented professional who can balance program coordination with executive-level support in a fast-paced, high-impact environment.

Essential Functions

• Assist with overseeing the day-to-day coordination of the Mayor’s Business Roundtables, ensuring that all initiatives, meetings, and deliverables are executed on time and aligned with program goals.
• Manage timelines, track action items, and monitor progress toward objectives, escalating issues and recommending solutions as needed.
• Collaborate with internal departments, advisory committees, and external stakeholders to ensure program outcomes are achieved.
• Collect and analyze data for dashboards, reports, and performance measures; prepare summaries to support the Director’s decision-making.
• Lead or assist with special projects, including research, cross-departmental initiatives, and program expansion efforts.
• Manage the Director’s calendar, ensuring efficient scheduling, prioritization of commitments, and resolution of conflicts.
• Serve as the primary point of contact between the Director and roundtable members, committee members, city officials, and external stakeholders.
• Draft, edit, and distribute professional correspondence, agendas, reports, and meeting notes.
• Prepare briefing materials, presentations, and other documentation in support of executive meetings and program initiatives.
• Handle confidential information with discretion, supporting the Director in sensitive matters as needed.
• Coordinate logistics for monthly roundtable meetings, quarterly executive and advisory committee sessions, and other events.
• Ensure venues, technology platforms, and materials are prepared in advance for smooth hybrid (in-person and virtual) participation.
• Track follow-up assignments from meetings and ensure accountability for deliverables.
• Stakeholder Engagement & Communication
• Act as a liaison with roundtable members, business leaders, city officials, and community partners.
• Maintain responsive c