Accounts Receivable Specialist

Description

At American Packaging Corporation (APC), you’ll find the packaging career you’ve been looking for. With competitive salaries, excellent benefits, 401(k) plans and tuition reimbursement programs, we nurture our employees while advancing and promoting diversity and inclusion. As the leading flexible packaging converter in North America for over a century, APC’s longstanding success is fueled from the inside out. We’re constantly seeking to improve our internal operations and were named a “Best of the Best” in the Best workplaces in the America’s awards for 12 years in a row. It’s how and why we engage the best and brightest talent to continue propelling our shared success into the future.

SUMMARY: The Accounts Receivable Specialist is responsible for timely and accurately invoicing customers, posting of daily cash receipts, and completing end of month procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, as well as other duties as assigned.

Customer Invoicing

• Complete all areas of customer invoicing including:
• Daily shipment and consignment usage of customer material
• Weekly artwork and graphics charges
• Weekly customer complaint credits
• Manual billing adjustments as needed

Cash Posting

• Prepare and post daily cash receipts. Note and follow up on short payments and unearned discounts.
• Manage accounts receivable collections, ensuring timely resolution and escalation of any collection issues while maintaining positive relationships with customers and account managers.
• Prepare, review, and reconcile monthly bank spreadsheet, including intercompany transfers.

End of Month Procedures

• Complete final billing for the month on business day 1.
• As needed, maintain and reconcile returns and allowances account for all CCF credits, rework billed, and miscellaneous cash collected for freight carrier claims.
• As needed, provide sales reports and assist with reconciliation.

Other

• Cross train to assist and backup other areas of accounting.
• Assist with annual audit procedures and requests.
• Support department projects.
• Maintain detailed and up-to-date documentation of department procedures.
• Adhere to company safety guidelines, attend, and participate in all company mandated meetings and safety programs, and complete required trainings timely.

SUPERVISORY RESPONSIBILITIES: None  

Requirements

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• Associates (AA) Degree or equivalent from two year college or technical school, plus 2 years related experience and/or training, or Bachelors Degree from four year college or university, or equivalent combination of education and experience
• Previous manufacturing experience preferred, but not necessary
• Acceptable prior work history 
• Strong communication and organization skills and close attention to detail
• Ability to work independently, prioritize, and meet deadlines 
• Proficiency in Excel (sort, filter, pivot tables, formulas, etc.) and Outlook

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest and commissions. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use