Admissions Coordinator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:

October 30, 2025

Application Deadline:

Salary Information:

$22.51 - $26.30
(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:

Senior Enrollment Services

Job Description:

Enrollment Services at Madison College is seeking an Admissions Coordinator to join the team. This position is responsible for monitoring waitlists, optimizing admissions business processes, and resolving issues to ensure timely and consistent waitlist management. Success in this role requires sound judgment, accurate recordkeeping, and collaboration across departments to maintain equitable and student-centered practices.

The Admissions Coordinator plays a vital role in advancing institutional goals by supporting equitable access, accurate enrollment, and student completion. This position helps ensure that students experience a clear, transparent, and supportive admissions pathway as they pursue their academic goals.

This is a full time, 52-week position with standard business hours of Monday through Friday, 8:00am – 4:30pm, with flexibility to adjust working hours between core hours of 7:00am - 6:00pm with supervisor approval. Work is primarily performed on-site at the Truax Campus, with the potential for a hybrid work schedule (up to two days remote per week) after successful completion of a three-month training period. Remote work options are subject to change per Madison College policy. 

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve, address challenges, and develop innovative solutions. Come be part of our great team!

This position will be open until filled, with a first review date of November 24, 2025, at 11:59pm. After this date, the recruitment may close without further notice. Interviews will begin within a week of the first review date.

Required Documents (2):

• Resume
• Cover Letter

Failure to include these documents with your application submission will render your application ineligible.

Accountabilities:

• Monitors and manages student progression on program waiting lists by analyzing historical trends and real-time enrollment data to forecast wait times, inform planning, and ensure timely, equitable student movement amid changing capacities and readiness levels.
• Collaborate with Advisors, Program Directors, and onboarding staff to align waiting list processes with diverse program structures and evolving needs, adapting workflows and communications to maintain consistency and fairness across student populations.
• Coordinates with the Communications Team to deliver timely, accurate, and program-specific messaging related to waiting list status and next steps, managing student inquiries and ensuring questions are addressed or appropriately referred.
• Oversee the accuracy and integrity of student records across enterprise systems (SIS, imaging, CRM) by identifying and resolving data issues and ensuring alignment with institutional reporting and compliance standards.
• Develops and maintains comprehensive business process documentation for admissions operations, ensuring procedures reflect current practices, regulatory requirements, and institutional goals.
• Designs and delivers training programs for Enrollment Services and other college staff to promote knowledge transfer, consistency, and operational readiness in complex admissions processes.
• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
• Adheres to college policies, directives and work rules while maintaining a commitment to the college’s mission, vision and values.
• Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills & Abilities：

• Knowledge of admissions policies, eligibility criteria and enrollment practices.
• Knowledge of student information systems, data standards and educational information