Staff Accountant, Texas McCombs

Job Posting Title:

Staff Accountant, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu

Purpose

The Staff Accountant plays a vital role in supporting the financial operations of the McCombs School of Business Foundation (MSBF), a 501(c)(3) supporting organization of the McCombs School of Business, which is affiliated with the University of Texas at Austin. This position supports both the Foundation and Texas Executive Education (TEE) through accurate financial transaction processing, reconciliation, reporting, and compliance. The role requires an individual who is detail-oriented, proactive, and able to manage multiple responsibilities while maintaining a strong commitment to accuracy and customer service and partnership. The ideal candidate thrives in a matrixed environment, communicates effectively, and enjoys improving financial processes.

Responsibilities

Financial Transaction Processing and Oversight

• Manage accounting functions for MSBF and TEE, including vendor payments, customer deposits, instructor payments, payroll-related tasks, and other disbursements.
• Track program-level financial activity to ensure timely and accurate processing of payments, revenue, and contracts.
• Review and verify supporting documentation for all expenses, ensuring compliance with Foundation policies and proper coding.
• Enter and maintain financial records in QuickBooks and reconcile to university systems and bank accounts.

Financial Reporting, Analysis, and Reconciliation

• Prepare routine and ad hoc financial reports for internal leadership, external partners, and auditors.
• Monitor financial activity for accuracy; resolve errors and discrepancies.
• Reconcile general ledger accounts and perform month-end and year-end closing procedures.
• Assist in preparation for the annual audit and with financial schedules for the Foundation’s annual report.

Gift and Donation Processing

• Process and track gifts and donations to the Foundation; maintain accurate donor records.
• Prepare and distribute donor acknowledgement letters in coordination with development staff.

Communication and Stakeholder Coordination

• Coordinate with TEE program directors, coordinators, and administrative staff regarding contracts, purchasing, travel, and entertainment expenses.
• Maintain regular communication with the Financial Officer to provide updates, escalate issues, and confirm priorities.

Record-Keeping and Project Support

• Oversee MSBF financial and administrative records, supporting fully electronic files using SharePoint and shared drive.
• Participate in special projects related to financial systems, reporting enhancements, or process improvements.  

Other Duties as Assigned

• Support general business operations of MSBF and TEE as needed, particularly during periods of high volume or strategic initiatives.
• May engage with MSB Foundation Board of Trustees members and meetings.

Required Qualifications

• Bachelor’s degree in accounting, finance, or a related field.
• Minimum of 2 years of professional accounting experience.
• Demonstrated proficiency with:
  • QuickBooks
  • Microsoft Office Suite (particularly Excel)
  • SharePoint (for program budgeting/monitoring and document management)
  • Online banking s