Administrative Assistant (Administrative Support Assistant II) - Commercial Banking, TripleTree

Administrative Assistant (Administrative Support Assistant II) - Commercial Banking, TripleTree

TripleTree - Capital One is looking for a detail oriented, innovative, confident, and experienced professional to interact effectively and positively with clients, vendors and others on behalf of our company. It is an exciting career opportunity in a business-casual, tech-savvy, collaborative environment where your contributions will be recognized and rewarded. TripleTree is a wholly owned subsidiary of Capital One.

As an Administrative Support Assistant II, you will perform an array of administrative functions in support of the office. This role will be a positive representative of the Capital One brand in all interactions, including phone and in-person meetings. This front of house role will greet and interact with all visitors, clients, and vendors and accommodate the firm’s clients nationwide. The role requires a good attitude, high energy and a team player with strong interpersonal skills.

To be successful in the role, you will need a high level of professionalism, social skills, including listening and communication skills. You will have demonstrated the ability to respond effectively and efficiently while maintaining flexibility. You will be someone who wants to feel involved in the life of the office, who doesn’t mind helping others out, and who thrives on being busy and interacting with others.  

Responsibilities:

• Answer incoming phone calls

• Greet and interact with all visitors and clients, manage conference room scheduling

• Collect and distribute mail, create FedEx labels, certified mail and package items for overnight courier

• Ensure conference rooms, kitchens and break areas are well maintained and perform light cleaning, as needed

• Order and stock office supplies/food/beverages

• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

• Assist with maintenance calls (change lightbulbs, fix appliances, window washing, etc.)

• Assist with onboarding pre-hire tasks

• Manage email listservs

• Assist key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

• Prepare professional business communication documents including memos, letters, and emails 

• Build and maintain good business relationships with executives and administrative staff across the organizations 

• Promote a fun and team-oriented work environment

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.  

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 1 year of Administrative experience

• At least 1 year of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 

Preferred Qualifications:

• Associates Degree

• At least 2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment 

• At least 1+ year of calendar management supporting multiple executives

• At least 1+ year of meeting and event planning experience

• Experience setting up video conference and Zoom/Skype technology for meeting users

• Experience planning ahead and managing time effectively

• Excellent written and verbal communications

• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-