Executive Assistant, Chief Communications and Marketing Officer

Position Summary:

The Executive Assistant, Chief Communications and Marketing Officer provides executive-level support to the Chief Communications and Marketing Officer (CCMO) of the National Audubon Society and other key leads of the Communications and Marketing team. The Executive Assistant, CCMO will support the CCMO in five key areas: administrative support, vendor and partner management support, project management, research, and team communications and meetings.

This position is hybrid out of our Washington, DC or New York, NY office.

Compensation:

Salary range based on geo-differentials:

• $40.00 - $46.00 / hour = D.C.

• $44.00 - $50.00 / hour = NYC (not Oyster Bay)

Additional Job Description

Essential Functions

• Maintain calendar, arrange travel, and coordinate meetings for the CCMO and other key leads. Develop a schedule that ensures the CCMO’s time is spent on their highest priorities.

• Support the CCMO’s participation in meetings – including the preparation of agendas, presentations, and documents, research, and the documentation and follow up on important actions and decisions from meetings.

• Facilitate expense reports, invoices, contracts, and other documents requiring approval of CCMO or other Technology leads.

• Support vendor management processes, including procurement, cost tracking, payment approvals, and renewals.

• Participate in key projects, including acting as project manager on small- to medium-sized projects and assisting with project communications.

• Keep informed about major projects; learn and stay abreast of current priorities as they relate to the CCMO’s goals.

• Assess project risks and issues and provide solutions where applicable.

• Support CCMO with board activities, including Marketing & Technology Committee scheduling and agendas.

• Create and maintain administrative processes, systems, and related documentation.

• Support systems for team operations, including shared Box folders, email and Slack channels, team calendars, knowledge bases and intranet presence.

• Professionally handle confidential information including administration and personnel information.

• Act as liaison with other internal departments stakeholders and outside organizations and vendors.

• Assist with Audubon staff to ensure that equity, diversity, inclusion and belonging principles are incorporated and followed in all aspects of our work.

• Other job-related duties as assigned.

Qualifications and Experience:

• Bachelor’s degree and at least 5 years’ experience supporting a senior-level executive with demonstrable knowledge of impactful schedule management. Equivalent combination of education and work experience will also be considered.

• Extremely organized and detail-oriented with a commitment to excellence.

• Formidable coordination ability, in true partnership with CCMO.

• Outstanding interpersonal skills, as this job requires frequent interaction with diverse individuals including board members and executives at technology and nonprofit organizations.

• Previous experience in a marketing or communications team or environment is helpful.

• Proficiency with MS Office applications and impeccable technical skills, including high-level comfort with digital productivity tools such as Box, Slack, Airtable, Asana, etc.; demonstrated ability to stay abreast of time and effort enhancing tools.

• High comfort level with numbers and the ability to interpret budgets and complex invoices.

• Strong written and oral communication skills. Research-savvy; internet and resource proficient.

• Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner.

• Poised, confident, self-directed, and assertive with high energy, resourcefulness, adaptability, and creativity.

• Intuitive, with a proactive focus on supporting the goals of the CCMO and Technology team leads.

• Project management experience.

• Commitment to Audubon’s organizational values of care, collaboration, change, integrity, impact, and innovation.

• Demonstrated personal and professional commitment to and experience in advancing equity, diversity, inclusion, and belonging.

National Audubon Society Competencies: This role will also be accountable to apply and develop the following competencies.

Grades 4-6