Executive Assistant

Company Description

LinkedIn is the world's largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We're also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that's built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

This role will be based in New York, NY.

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.

We are looking for an Executive Assistant 2 to support LinkedIn’s Marketing Solutions team. In this role, you’ll work directly with the Senior Director, Product Marketing Management and the Senior Director, Ecosystem Marketing, and you will be responsible for a mix of administrative and operational activities. The ideal candidate is proactive, organized, and able to maintain strict confidentiality of corporate and personal information, with the ability to operate effectively in a high volume and fast-paced environment.

Responsibilities:

• Full support of the LinkedIn Marketing Solutions Team’s Senior Director, Ecosystem Marketing and Senior Director, Product Marketing Management, and supplemental support of their respective teams
• Plan, organize and manage executive calendars (resolve overlapping commitments and protect / align time with priorities)
• Organize, schedule, manage logistics, and ensure content preparedness (including pre-reads, PowerPoint decks, and other communications) for internal and external meetings and events, including team meetings, off-sites, culture events, and team building
• Actively participate in meetings for notetaking and follow-up summaries and documentation
• Anticipate critical rhythm of the business initiatives
• Coordinate all domestic and international travel arrangements
• Plan, track, and manage a budget for the team (e.g., contracts, specific line items), and manage and reconcile expense reports, purchase orders, and procurement requisitions in accordance with budget and department and company-wide policies and standards
• Partner with stakeholder teams outside of the Marketing Solutions team to help coordinate cross-functional efforts and initiatives
• Proficiently answer, screen, and route internal and external correspondence, requests, and other communications
• Support knowledge management systems, including managing and updating SharePoint sites, document libraries, trainings, and playbooks
• Provide back-up support for other executive assistants when needed and serve as a resource for new administrative employees on best practices and relevant processes
• Maintain and update email distribution lists / aliases
• Support special projects as needed
• Act as a point of contact with workplace services to meet facility needs for the team
• Provide input to improve processes, efficiency, and execution of the organization
• Adapt to changes in systems, tools, and processes, and adhere to and share best practices
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity and professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
• Partner closely with other executive/administrative assistants and the Chief of Staff on all department-related matters and initiatives

Qualifications

Basic Qualifications:

• 4+ years of experience in an administrative, coordinator, or related role; OR a bachelor’s degree in business, Business Administration, or related field AND a minimum 1+ year of experience in an administrative, coordinator, or related role

Preferred Qualifications:

• 3+ years of experience supporting Senior Director+ level leaders
• 1+ year of experience in project management
• 1+ year of experience in budget management
• Thrives in a fast-paced, demanding environment
• High operational ability to execute quickly with strong attention to detail and accuracy
• Excellent communication, analytical, and organizational skills
• Ability to professionally interact with senior leaders and anticipate their needs
• Comfortable collaborating with other assistants to get things d