Executive Assistant

Executive Assistant

 

 

Location: US - open to remote, hybrid, or in office

 

Position Summary:

Our software helps infrastructure builders, maintainers, and operators to successfully and efficiently overcome the complex engineering challenges that they face every day. The VP of Industry Solutions leads a team of industry experts who specialize in delivering value to users and prospects in selected industries with the goal to strengthen Bentley’s offerings to speed time to value for our users and accounts.

 

We are now in search of an experienced Executive Assistant to support Industry Solutions Group and its executive leadership team in managing a complex array of responsibilities, relationships, commitments, and accountabilities. You are an excellent match for the job if you have experience working in an enterprise software / high tech business, you are highly proficient with a wide variety of business applications (office apps, ERP systems, etc.), and you can handle multiple tasks and requests with a clear sense of priority.  In this role, you will also be providing ad-hoc support to the wider Leadership team within the industry solutions organization as needed.

 

Responsibilities:

• Manage complex office administrative work requiring the use of independent judgment and initiative.
• Manage the personal and professional calendar of one or more senior leaders, scheduling appointments as required.
• Serve as a gatekeeper to filter incoming information and requests for meeting time with senior leaders and setting priorities, as appropriate.
• Co-ordinate and produce quality information within the required timescales, including presentations, documents packs and spreadsheets.
• Prepare Industry Solution leadership team for meetings by researching relevant content and preparing talking points.
• Administer meetings, ensure attendance and that the agendas are met. Take minutes at meetings as and when required.
• Work with the Management Team, ensuring queries and documentation are completed/processed in a timely manner.
• Provide support on internal projects, including management of deadlines, gathering of information, and ensuring deliverables are met by the team.
• Organize and arrange travel and accommodation including provision of itineraries and administration of expenses thereafter.
• Take a pro-active approach on how to improve systems and processes.  Work with leadership to continuously improve our operations efficiencies and accuracy.

 

Required Knowledge, Skills, Abilities, and Experience:

• 5+ years’ experience as Executive Assistant or Personal Assistant experience supporting Senior Management.
• Ability to always maintain confidentiality.
• Exceptional attention to details and planning skills, with proven ability to multitask.
• Ability to build a network and relationships.
• Excellent verbal and written communication skills.
• Used to working with different time zones and often asynchronously.
• Ability to navigate complex situations with diplomacy.
• Ability to produce high quality presentations and briefing packs.
• Computer literate with strong Office 365 experience.
• Willingness to spend time understanding all areas of the business to be most effective at your job.
• Hands-on approach and growth mindset.
• Requires sitting or standing at will while performing work on a computer (or any other physical requirements). The role requires communication with managers, peers and other colleagues of the company in person, and by utilizing Microsoft Teams chat, calling and meeting functions.
• This role does not require travel.

 

What We Offer:

• A great Team and culture – please see our Recruitment Video.
• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.
• Competitive Salary and benefits.
• The opportunity to work within a global and diversely international team.
• A supportive and collaborative environment.
• Colleague Recognition Awards.

 

 

 

 

About Bentley Systems:

 

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, constructio