Office Administrator (Receptionist)

Description

Office Administrator (Receptionist)

Are you a skilled Administrative Assistant looking to join a supportive, passionate team?

We have an attractive opportunity for you!

Sigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25 years, our work for the power and telecommunications industries has helped accelerate and fortify positive impact in communities across the country. Our core values — Safety, Honesty, Truth, and Decency — fuel our culture. We are TeamSigma™.

**To learn more about working at Sigma, visit our careers page.

**If you do not have Administrative Assistant/reletated experience, please refer to our other open positions: https://bit.ly/TeamSigmaJobs

**While we may list our openings in multiple locations, you only need to apply to one as they are remote.

Please note: This position is expected to work Monday-Friday 8:00 AM - 5:00 PM at our home office in Perrysburg, OH.

Position Description

Provide professional and friendly service to support office administrative functions and processes. This position covers a wide area of responsibility and interacts daily with nearly all levels of Associates within the Organization.

Essential Job Functions

• Greets, welcomes, and assists all guests including answering incoming phone calls, emails, and correspondence.
• Processes incoming and outgoing mail and shipments.
• Ensure the office is organized and well-maintained.
• Retrieves documents or responds to requests for information from internal or external customers by phone or e-mail.
• Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, and other events or projects with internal and external stakeholders.
• Monitors inventory and places orders for office equipment and supplies within approved budgets.
• Performs various routine and defined clerical tasks and inputs data into tracking database or system.
• Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
• Assists with routine travel arrangements. Research hotel, flight, and car rental availability, confirms reservations and makes itinerary changes as necessary.
• Prepare travel itineraries and ensure travel expenses are properly accounted for within the constraints of the company travel budget.
• May assist in budget tracking and expense management.
• May process invoices, purchase orders, and credit card reconciliation.
• May prepare and distribute documents, reports, and presentations as needed.
• Other duties as assigned.

Competencies/Skills: Administrative Support | Data Entry | Inquiry Research/Response | Meeting Scheduling and Logistics | Reception and Gatekeeping | Records Management | Supply Requisitioning | Telephone Skills/Etiquette | General Office Software | Travel & Expense Software | General Office Software

Requirements

Education/Experience Requirements

• Education Requirements – High School Diploma or equivalent.
• Requires 0-1 year of general work experience in an administrative role.
• Proficiency in office software (e.g., Microsoft Office Suite.)
• Strong organizational skills and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy.
• Problem solving skills and the ability to work independently.
• Knowledge of office equipment and procedures.
• Professional demeanor-positive communication, team skills/cross functional cooperation.
• Available during the standard business hours of Monday – Friday 8:00 a.m. – 5:00 p.m. to provide onsite in person support.
• Dependable transportation and valid driver’s license and insurance.
• Able to pass a background check/drug test/driving record check.
• Authorized to work in the United States

Physical Requirements:

• Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time.
• Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.
• Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception and ability t