Senior Executive Assistant

Job Description

The Senior Executive Assistant is an integral part of the team and plays an important role in providing administrative support to the General Managers and other key senior staff. At the heart of this position is hospitality, you will perform a variety of advanced administrative responsibilities. In this position, your role will be ensuring seamless day-to-day operations and optimal efficiency. This role requires managing complex executive schedules, coordinating both in-person and virtual meetings, and arranging comprehensive travel itineraries.

As a trusted liaison between executives and internal/external stakeholders, the Senior Executive Assistant is responsible for screening communications, organizing meeting agendas, and ensuring follow-up actions are tracked and completed. Additionally, the position involves preparing, editing, and proofreading documents, reports, and presentations for executive use.

RESPONSIBLIITIES:

What you will be doing

• Provide high-level administrative support and assistance.
• Manage and maintain executive schedules, including calendar management, travel arrangements, and meeting coordination.
• Handle sensitive and confidential information with utmost discretion.
• Prepare and edit documents, reports, and presentations for internal and external use.
• Act as the point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and other communications.
• Schedule, organize, and prepare materials for meetings, including agenda creation, note-taking, and follow-up actions.
• Arrange and manage logistics for in-person and virtual meetings (conference calls, video conferences).
• Arrange detailed travel itineraries, accommodations, and transportation for the Vice President and other staff.
• Process and reconcile expense reports in a timely manner.
• Assist with special projects as assigned.
• Track project timelines, deliverables, and ensure deadlines are met.
• Draft, edit, and proofread correspondence, presentations, and other communications for the Vice President.
• Coordinate communications between departments and ensure proper flow of information.
• Maintain high levels of professionalism and diplomacy when dealing with executives and external partners.
• Ensure office operations run efficiently and coordinate with IT when necessary.
• Performs additional duties, including covering for other Executive Assistant’s PTO, as assigned by executives.
• Performs other related duties as assigned.

BASIC QUALIFICATIONS:

• Minimum of 7+ years of experience in corporate setting, supporting multiple senior level executives
• Strong verbal and written communication and composition skills with ability to interact at all organizational levels
• Possess high level of independent decision making and professional judgement
• High level of emotional maturity and professionalism
• Forward looking thinker, who proactively seeks opportunities and proposes solutions
• Capability to manage multiple projects and priorities in a fast-paced environment
• Expert level computer experience; Microsoft Office Suite, Outlook, PowerPoint, Excel and Word
• Ability to make good decisions, independently plan and carry out assignments with minimal guidance
• Strong attention to detail and ability to maintain confidentiality

​PREFERRED QUALIFICATIONS:  

• Associate or Bachelor’s degree in business, communications or related discipline

Additional Information

COMPANY DESCRIPTION:

Fortune Brands Innovations, Inc. is an industry-leading home, security and digital products company. We’re focused on exciting opportunities within the home, security and commercial building markets. Our driving purpose is to elevate every life by transforming spaces into havens. We believe our work and our brands can have incredibly positive impacts for not just our business and shareholders, but for people and the planet, too.

At Fortune Brands, we’re building something big. We’re advancing exciting innovations in all of our products and processes. We’re delivering trust, dependability, sustainability, and style. To make it all happen, we’ve transformed our workplace into an environment where smart, ambitious people have the support to reach their fullest potential.

When you join Fortune Brands, you become part of a high-performing team empowered to think big, learn fast and make bold decisions. We support an inclusive culture where everyone is encouraged be their authentic selves, and where our differences and unique perspectives are a key strength.

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