Jobs and Careers

Inventory Management Specialist

Birmingham, United Statesfull_timeVerifiedPosted 4 Aug 2026

About the role

Inventory Management Specialist
Decatur, GA 30033

Job Summary

The Inventory Specialist is responsible for daily inventory operations, maintaining accurate stock records, and ensuring timely supply distribution. This role updates inventory systems, monitors stock levels, initiates replenishment, and coordinates with warehouse and clinical staff to resolve supply issues. Responsibilities include handling returns and recalls, conducting routine cycle counts and spot checks, troubleshooting discrepancies, and maintaining organized storage areas.

Essential Functions and Responsibilities
1. Daily Inventory Monitoring & Data Entry

Maintain accurate and up‑to‑date inventory records in the GIP or equivalent automated system.
Enter receipts, adjust stock levels, and update reorder points and par levels.
Verify all supply deliveries and ensure documentation is complete and correct.

2. Stock Replenishment & Distribution Coordination

Monitor on‑hand inventory levels and initiate replenishment actions for expendable supplies and durable medical equipment (DME).
Coordinate with warehouse teams to ensure timely supply distribution.
Respond to urgent or expedited inventory needs and support clinical operations.

3. Customer Service & Stakeholder Coordination

Serve as a primary resource for clinical staff regarding stock availability, usage, and substitutions.
Resolve discrepancies, backorders, and supply delays by coordinating with vendors and internal departments.
Communicate inventory impacts or shortages proactively to stakeholders.

4. Returns, Recalls & Reutilization

Process item returns and coordinate with property management regarding disposal or reutilization.
Track and respond to medical product recalls in collaboration with the VA National Center for Patient Safety.
Document all recall and return actions for compliance and audit purposes.

5. Inventory Audits, Spot Checks & Reconciliation

Conduct daily spot checks and weekly cycle counts to verify accuracy.
Investigate and resolve variances between system data and physical stock.
Provide reports of audit findings and recommend corrective actions to the COR.

6. System Accuracy & Process Maintenance

Ensure all items are correctly barcoded, labeled, and assigned to proper locations.
Maintain organized, clean, and compliant storage areas.
Identify inefficiencies in inventory processes and recommend improvements.
Support system updates, data integrity checks, and workflow enhancements.

Physical Requirements

Ability to lift and carry items up to 50 lbs.
Extended periods of walking, standing, bending, and material handling.
Working in storage rooms, clinical environments, and warehouse areas.

Work Environment

Work is performed across diverse settings: hospital wards, operating rooms, storage areas, and warehouses
Conditions may vary from clean clinical environments to hot, cold, drafty, or dimly lit spaces
Physical risks include exposure to dust, pollutants, infectious material, and potential for scrapes or falls

PPE must be worn in accordance with facility guidelines