Clinical Trials Accounts Receivable Specialist

Dermatology Clinical Trials Center Seeks Accounts Receivable Specialist

The Indiana Clinical Trials Center & Optima Research are recruiting an experienced part time or full time Accounts Receivable Specialist to join our team in Plainfield, IN.

POSITION SUMMARY

The primary responsibilities of the Clinical Trials Accounts Receivable Specialist include various tasks related to posting, remittance follow-up, study reconciliation, EOM reporting, A/R management, and invoice submissions. All job functions are to be completed with minimal number of errors and are subject to routine quality review.

KEY RESPONSIBILITIES

Utilize CRIO CTMS System

•   Invoicing & Billing:
• Payment Posting: Accurately record and post payments received from sponsors, ensuring all transactions align with contractual agreements
• Invoice Creation: Prepare and issue detailed invoices for clinical trial services, maintaining compliance with study budgets and timelines.
• Remittance Follow-Up: Diligently track and follow up on remittance statements, resolving discrepancies and ensuring timely payment collection.
• Bank/Check Deposit: Ensure all checks are deposited into each bank account within the month they’re received.
• EOM Reporting: After reconciliation of CRIO, monthly payment posting, and bank account generate month reports and submit to Optima accounting team.

• Accounts Receivable Management:
• Financial Oversight: Proactively search for and secure every dollar owed to the business, maintaining meticulous records and identifying outstanding balances.
• A/R management: Monthly review outstanding study balances and contact Sponsor/ CRO for payment updates within the CTA agreement terms. Monitor accounts receivable aging reports and address overdue payments.
• Sponsor Reconciliation: Collaborate with clinical trial sponsors to perform full study reconciliations, verifying all financial obligations are met and documented.

• Collaboration & Communication:
  • Multi-site Email Management: Ensure all accounting Sponsor and CRO questions are answered in a timely manner.
  • Audits: Provide Optima Accounting Department with all audit document requests. Maintain accurate financial records and documentation for audits and reporting.
  • Communication: Maintain consistent and professional follow-up with sponsors and internal teams to ensure seamless financial workflows.

• Other:
  • Adheres to Optima/ ICTC Policies and Procedures, Employee Guidebook and Standard Operating Procedures
  • Keeps management informed about any unresolved accounting concerns.
  • Consistently demonstrates support for compliance in the performance of job duties and responsibilities by developing and maintaining knowledge of and performing job functions in compliance with rules, regulations, policies
  • Performs any other duties as assigned by the Director of Clinical Research to ensure the continuing success of the research department.

SKILLS & QUALIFICATIONS

• Associate degree in accounting, Finance, Business Administration, or a related field (or equivalent experience), preferred but not required
• Two years of experience in accounts receivable, preferably in healthcare or clinical research.
• Demonstrates commitment to and maintains the highest level of professional and ethical conduct
• Proficient computer skills with capability of using clinical trial databases, Microsoft Word, Excel, Outlook
• Ability to communicate clearly using excellent verbal and written communications skills
• Ability to multi-task and effectively prioritize work
• Ability to work independently in a fast-paced environment, as well as work collaboratively utilizing excellent interpersonal skills
• Meticulous and detail oriented
• Strong organizational skills and highest level of accuracy
• Knowledge of financial management

TYPICAL PHYSICAL DEMANDS:  Physically capable of lifting, moving or transporting supplies, medical records and equipment within reasonable weight limits.  Physically capable of reading and reviewing documents and operating a keyboard. Physically capable of bending, sitting or standing for extended periods of time, reaching and climbing. Reasonable accommo