Executive Administrative Assistant

Support Cherokee Nation Businesses ethics program by assisting with the administration of the conflict-of-interest disclosure process. Provide assistance with policy administration and offer administrative support to ethics, assurance, and advisory departments.

· Assists with the administration of the conflict-of-interest disclosure process including maintenance and updates to the conflict-of-interest system.

· Works with business unit human resources leadership or other company resources to review and document conflict of interest disclosures and report on completion status.

· Generates reports on the status of conflict-of-interest disclosures and policy documents and follows up on aged items with functional leadership.

· Maintains awareness of the sensitivity or confidential nature of employee information and the way it is processed and disseminated.

· Prepares, submits, and monitors departmental expense reports, purchase requisitions, and invoices; serves as the primary liaison with accounting to ensure timely processing and resolution of discrepancies.

· Monitors department spending to ensure it is within budget; performs variance analysis and informs leadership of the status and availability of funds.

· Coordinates travel logistics and provide support with travel plans and business expenses, as necessary.

· Processes mail and orders and maintains inventory of office supplies and equipment; coordinates service or replacement of equipment, as needed.

· Provides general administrative support to leadership and staff, as required.

· No supervisory/management authority.

· Work is primarily performed in a climate-controlled office setting.

· Performs other job-related duties as assigned.

· Associate’s degree in business or other related field and five (5) years of administrative experience or an equivalent combination of education and experience.

· Knowledge of Microsoft Office products and office/business procedures and equipment.

· Excellent interpersonal skills with the ability to work in a team setting and interact with employees, vendors and customers of various levels and backgrounds.

· Excellent attention to detail, planning and organizational skills

· Excellent written and verbal communication and presentation skills.

· Ability to adapt to changes, manage competing demands and deal with frequent changes, delays, or unexpected events.

· Ability to maintain professionalism, confidentiality and display integrity, accountability and respect in dealings with internal and external customers