Executive Assistant & Office Coordinator

Our mission: to eliminate every barrier to mental health.

At Spring Health, we’re on a mission to revolutionize mental healthcare by removing every barrier that prevents people from getting the help they need, when they need it. Our clinically validated technology, Precision Mental Healthcare, empowers us to deliver the right care at the right time—whether it’s therapy, coaching, medication, or beyond—tailored to each individual’s needs.

We proudly partner with over 450 companies, from startups to multinational Fortune 500 corporations, as a leading provider of mental health service, providing care for 10 million people. Our clients include brands you use and know like Microsoft, Target, and Delta Airlines, all of whom trust us to deliver best-in-class outcomes for their employees globally. With our innovative platform, we’ve been able to generate a net positive ROI for employers and we are the only company in our category to earn external validation of net savings for customers.

We have raised capital from prominent investors including Generation Investment, Kinnevik, Tiger Global, Northzone, RRE Ventures, and many more. Thanks to their partnership and our latest Series E Funding, our current valuation has reached $3.3 billion. We’re just getting started—join us on our journey to make mental healthcare accessible to everyone, everywhere.

Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant / Office Coordinator to support key leaders in our San Francisco office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the SF office, while supporting our Chief Technology Officer and Chief Information Security Officer.

This is a full-time, in-person role based in San Francisco, Monday through Friday. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings. 

What you’ll do: 

• Proactively manage complex calendars, meetings, and priorities for supported leaders
• Prepare leaders for meetings by coordinating agendas, materials, and briefing documents
• Track deadlines, action items, and follow-ups to ensure strong execution and visibility
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Draft, proofread, and edit emails, presentations, and other business documents
• Support team meetings, All Hands, and offsites through planning, logistics, and execution
• Partner closely with leaders to anticipate needs, flag risks, and help them stay ahead of commitments
• Handle sensitive and confidential information with professionalism and discretion
• Manage expenses and other administrative workflows accurately and on time
• Create a welcoming, organized, and high-functioning office environment for employees and visitors
• Serve as the primary point of contact for guests, vendors, and office visitors
• Oversee front desk and day-to-day office operations, including supplies, snacks, mail, catering, and common spaces
• Support conference room readiness, meeting logistics, and in-office events
• Partner with cross-functional teams, including People and Workplace, on office operations and special projects

What success looks like in this role:

• Leaders feel prepared, informed, and well supported
• Calendars, travel, and logistics run smoothly and efficiently
• Stakeholders experience timely, professional communication
• Action items and priorities are followed through consistently
• Sensitive matters are handled with judgment and discretion
• Office operations are organized, welcoming, and proactive

What you’ll bring:

• 3+ years of experience supporting senior leaders or executives in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
• Strong calendar management, prioritization, and organizational skills
• Excellent written and verbal communication
• High level of professionalism, discretion, and judgment
• Ability to anticipate needs and operate with urgency in a fast-paced environment
• Experience coordinating in-office logistics, events, or workplace operations
• Comfort balancin