Financial Administrative Coordinator NBC

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Financial Administrative Coordinator NBC

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office’s financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders. Position located in Kennett Square, no public transportation available.

Job Description

Job Responsibilities

The Financial Administrative Coordinator provides comprehensive financial and administrative support to ensure efficient daily operations. This role is responsible for coordinating, monitoring, and processing all transactions related to the office’s financial activities, maintaining accurate records, and serving as a key point of contact for internal and external stakeholders.
Job Responsibilities

•   Process all financial transactions, including purchasing, payables, receivables, and reimbursements.
•   Assist the Business Manager in monitoring account spending and preparing financial data for reporting.  Maintain accurate records in compliance with University, State, and Federal regulations.
•     Ensure adherence to financial policies and procedures.  Provide guidance to department contacts on proper processes and remain current on University financial policies.
•     Perform general office duties such as filing, scheduling meetings, maintaining office equipment, assisting with the shipping & receiving of supplies, facilitate the use of university vehicles, and coordinating events.
•   Serve as the primary contact for outside vendors.  Submit work requests for building and equipment repairs; liaise with internal and external service providers.
•   Assist new staff and faculty with area-specific processes, workspace setup, and lab access.  Provide international scholars with resources to acclimate to the area.
•   Support faculty in research and teaching activities.  Respond to requests from faculty, staff, and students.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Familiarity with procurement, employee expense reimbursements, and accounts receivable. Experience with BEN Financials and University financial  systems is preferred but not required .
• General understanding of financial policies, compliance, and internal controls.
• Proficiency in Microsoft Excel

A Cover Letter and Resume/CV are required to be considered for this position.