Administrative Assistant 3 (02-1202)

Posting number: 54719

Department: Administration

Division: Public Defender Agency

Job classification: Administrative Assistant 3

Posting type: Open

Categories: Administrative Assistant

Summary

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

The Public Defender Agency is seeking a motivated and experienced Administrative Assistant 3 to join our Administrative Services team in our Anchorage office. In this role, you will perform and coordinate a wide range of advanced administrative functions that support our offices statewide.

Key responsibilities would include:

• Managing travel reconciliations and reimbursements

• Assisting with division-wide payroll, recruitment, and personnel actions,

• Assisting with procurement and fiscal support activities,

• Troubleshooting office and administrative issues, as needed

• Providing backup to the Administrative Officers.

Our Organization, Mission, and Culture

The Sixth Amendment guarantees the right to counsel in many types of cases and the Public Defender Agency is appointed by the Court to represent people who are unable to afford counsel on their own. Administrative Assistants are an integral part of supporting that representation and protecting our clients' rights. They work closely with Agency staff to maintain the effective business operations of the Agency. You play a critical role in supporting this mission by managing the administrative work that keeps everything running smoothly. The position comes with a great mix of responsibilities—steady challenges, engaging tasks, and a fast pace.

 

The Benefits of Joining Our Team

Administrative staff at the Public Defender Agency have the opportunity to hone their administrative and clerical skills to further their career development. Most importantly, they get to do this while working as a team to provide meaningful contributions to Alaska, as the work we do impacts people’s lives and protects the constitutional rights of all Alaskans. This important work helps improve case outcomes for individuals charged with crimes, helps re-unify families, and provides the foundation for successful re-entry into communities.

Your first 12 months in the Agency are probationary and considered a training period, with formal and on-the-job training with your supervisor and your colleagues.

 

The Working Environment You Can Expect 

Our office is located in downtown Anchorage near the Nesbett and Boney courthouses. The hours are Monday through Friday, 8:00 AM – 4:30 PM with an hour lunch at noon.  The position works in the Administrative Services section of Agency in the Anchorage office, collaborating with other staff and Division leads on a frequent basis to ensure the Agency's success.

 

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
• Contracting/Procurement: Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.
• Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.
• Legal, Government, and Jurisprudence: Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, Government regulations, Executive orders, agency rules, Government organization and functions, and the democratic political process.

Examples of duties

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.

OR
Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR
Two years of entry-level technical experience in one or more administrative functional areas such a