Legal Administrative Assistant - Bankruptcy

Job Description:

The Tampa office seeks an experienced litigation Legal Administrative Assistant for an extremely busy Bankruptcy Practice Group. Candidate should be highly organized, resourceful, detail oriented, motivated, reliable, proactive and a self-starting individual seeking to challenge him/herself to develop a career in a supportive, team oriented environment

 

Essential Duties:

• Maintain regular and punctual attendance

• Excellent communication, interpersonal, proofreading, typing and grammatical skills

• Maintaining up-to-date and orderly client files

• Ability to handle large volumes of work in a fast paced environment

• Open, read, route, and distribute incoming mail

• Provide administrative support to attorneys, paralegals, and clients

• Calendar deadlines from various pleadings and orders and assist with the compliance of same

• Proofread documents and correspondence for accuracy

• Coordinate meetings, including conferences calls, hearings, depositions, mediations and rescheduling, when applicable

• Manage attorney contacts and calendar

• Manage attorney inboxes and folders, print or PDF emails, when applicable

• Manage attorney Dropbox folders

• Copying and scanning emails and documents and properly naming in document management system

• Manage attorney phones including incoming calls, messaging and transfers

• Schedule travel and assist with hotel reservations, when applicable

• Process expense reimbursements and check requests

• Work with billing specialist to prepare invoices, create cover letters/emails, and mail when applicable

• Enter time for timekeepers and print reports as requested

• Process the intake of new clients, run conflicts checks and create client files

 

Education, Experience and Skills Required:

• A minimum of 3 years of Bankruptcy experience is an absolute must!

• A minimum of 3 years of Complex Litigation experience is an absolute must!

• Preference will be given to those who has bankruptcy experience in various states, most specifically, California

• Appellate court experience is a plus

• Dropbox experience is a must!

• Preference will be given to candidates with a Bachelor's Degree

• Proficient knowledge of Microsoft Word 2010, Excel, Outlook 2010, Adobe Acrobat, Elite Time & Billing Software

 

Job Type: Full-time

 

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

 

Schedule:

• 7.5 hour shifts

 

Experience:

• Bankruptcy: 3 years (Required)
• Litigation: 3 years (Preferred)
• Law Firm: 3 years (Preferred)