Administrative Program Specialist

POSITION SUMMARY:

Date application must be received for priority consideration by: March 18, 2026
Anticipated Appointment Begin Date: April 1, 2026
Closing Date or if blank, Open Until Filled:
Job Family Group: Support Staff
Support Staff Classification Title: Administrative Program Specialist
Division/Department: Academic and Student Affairs/McNair
Compensation Range (commensurate with experience): Salary Range 21, Steps 1-3 $22.84 -$24.99 /hourly or $3,958-$4,332 monthly @ 1.0 FTE
FLSA Status: Non-Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration/Temporary: Grant Funded/Limited Duration
This position must possess and maintain a current, valid Driver License: No
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: No
Work Location Type: On-campus
Work Hours: M-F (8:00a – 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant’s qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
• For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
• To view SOU’s very generous benefits and pension programs available to eligible positions, please visit https://inside.sou.edu/assets/hrs/Benefits/Benefit_Flyer/2024_Prospective_Candidate_Benefit_Overview_012024.pdf
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html, demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:

The Ronald E. McNair Post-baccalaureate Achievement Program is a federally grant-funded Department of Education TRIO program. The program is designed to provide a variety of services to assist student participants to complete their undergraduate degrees and to enhance their preparation for successful entry into graduate school and eventual completion of a Ph.D. program. The program has one full-time Director and one full-time Administrative Program Specialist (APS). The program works with selected eligible SOU undergraduate student participants providing them with specialized workshops, seminars, and technical assistance with graduate school application procedures. The program supports the University mission by providing services to SOU McNair student scholars that are designed to enhance their personal, intellectual, and professional growth through education and scholarship.

Reporting to the Program Director, the McNair APS provides administrative program assistance through aiding in federal annual reporting, coordinating travel and program visitations for McNair Scholars, providing coordination and instruction of specific topical workshops for the Scholars, maintaining monthly department financial and administrative files, and producing marketing materials. The McNair APS is also responsible for providing the program with primary support and outstanding customer service for the program through coordination of: daily office production, short- and long-range planning, web page creation and maintenance, budget management, and scheduling as well as project management of student workers.

The McNair APS responds to staff, faculty, students, and general public inquiries about the SOU McNair program; must maintain communication and coordinate services needed with supporting institution departments (i.e.: Service and Business Center); enters and retrieves information from campus and state databases, student information system, fiscal information system, and institu