Executive Assistant (C-Suite Support)

Company Description

At Lakeshore, we create innovative learning materials and world-class guest experiences for teachers, parents and children. Since 1954, we’ve grown into a global community—with a thriving e-commerce business, multiple catalogs, 60+ retail stores, a peerless national sales force, plus international offices that support our preeminent supply chain division. But today we’re working better, smarter and faster than ever—and setting our sights even higher. We’re building an infrastructure designed for scalability, embracing data-driven decision-making and using technology to improve efficiency and ensure the best tools for the best work. Most importantly, we continue to invest in a diverse team of inquisitive top talent who fuel each other’s passions and curiosity, take risks, try new things, and believe that every new day brings opportunities for growth.

Job Description

We are currently searching for an experienced and energetic Executive Assistant to support a senior member of our leadership team. The ideal candidate is a capable self-starter who is resourceful in solving problems with minimal direction and thrives in a challenging yet fun environment. The candidate can maintain confidentiality and acts with discretion. If you also have a passion for helping others and pitching in where needed, don’t pass up this opportunity!  

A day in the office looks like this: 

• Proactively maintaining and managing multiple calendars including scheduling recurring meetings, prioritizing appropriately and using good judgment to solve complex scheduling and meeting planning needs 
• Reviewing, sorting and organizing correspondence relating to business and personal matters 
• Collaborating with multiple executives, business leaders, and executive assistant peer network 
• Acting as point of contact for top senior executives 
• Participating in strategic calls to take and project manage meeting notes 
• Overseeing administrative/operational needs to optimize efficiency and time management 
• Handling a wide variety of situations, including business project follow-up, business communication, time and schedule management and other team projects/tasks as needed, analyzing data and offering strategic insights that unlock opportunities for business optimization 
• Scheduling of travel, expense reports, and vendor meetings 
• Minimal personal travel required 

Qualifications

Got the skills and experience? Here’s what we’re looking for:

• 5+ years of experience providing executive level support 
• Ability to work across multiple time zones 
• Tech savvy (ability to manage social media, including LinkedIn) 
• Ability to juggle multiple tasks/projects with superb accuracy 
• Strong sense of urgency and a “can-do” attitude 
• Top notch attention to detail 
• Calm under pressure. Ability to work under deadlines. 
• Creative problem solving skills 
• Excellent written and verbal communication skills 
• Proven proficiency with technology (Microsoft Excel, PowerPoint, Word, Outlook, Teams/Zoom, etc) 
• Ability to build relationships and solid people skills 
• Solid judgment and ability to read your audience 
• Ability to maintain confidentiality and possess a “no job is too small” outlook 

Additional Information

And here’s our end of the bargain! 

• Hourly: $32-$43 with an annual bonus of up to 10%
• Paid leave for new parents to support work/life balance and family bonding
• Excellent medical/dental and vision coverage—EPO, PPO and HSA
• 401(k) retirement plan with company contribution (because you will retire someday)
• Flexible benefits—choose what you like, ignore the rest
• On-site preschool for our employees’ children
• On-site employee gym for all levels/fitness needs
• Generous employee discount on products that make you smarter
• Casual dress…and we really mean it

At Lakeshore, we know our diversity makes us stronger, and when everyone feels included and valued, we all win. We strive to embrace our differences and create an intentionally diverse and inclusive community that is representative of the teachers, families and children we serve.

We know we couldn’t do the extraordinary things we’re doing without the people on our team. Thanks to the passion and enthusiasm of this spectacular group, Lakeshore is more than a great place to work—it’s a great experience to be part of. Day in and day out, we give everything we’ve got to create products that instill a sense of wonder and foster a true love of learning. To help maintain this high bar for success, we’re constantly on the lookout for people to join us. So if you’re a down-to-earth professional who shares our desire