Executive Secretaries and Executive Administrative Assistants (Plans and Staff Coordination Services)

Description

Overview: Vistra seeks an experienced Executive Secretaries and Executive Administrative Assistants to provide staff and administration support for U.S. Central Command (USCENTCOM). The ideal candidate will have a strong background in the military and Microsoft programs. This role is required to support coordination and administrative staff functions.  

  Key Responsibilities: 

1. Providing administrative support and coordination for J5-Plans divisions and all contract staff. Providing support on travel coordination and use of the Defense Travel System (DTS).  
2. Supporting contract staff administrative requirements. Assisting with ID card, security badge, and computer network requirements. 
3. Coordinating logistical support for daily activities as well as conferences and working groups. Assisting with scheduling of meeting rooms, conference rooms and external venues as required.   
4. Maintaining calendars, including daily calendars for key leaders, and assisting with short- and long-range calendars and other battle rhythm events.   
5. Assisting with facility and administrative support at other various locations as needed when requested by the Government.  
6. Serving as the alternate J5-PlansTask Management Tool Administrator. Disseminate, track, update, and assist with identifying personnel to execute USCENTCOM, Joint Staff, and DoD taskings to J3, J5 and J4 as assigned. 
7. Assisting with daily reporting requirements; monitoring and tracking evaluations; maintaining personnel evaluations; in and out processing of division personnel; compile and maintain supply inventory for government purchase card holder; assist with personnel and facility security management. 
8. Providing support to the Special Security Office and creating staff clearance validations/request and coordinate with other SSO POC’s and update access files. 

Requirements

• Education: Not specified. 
• Experience: Minimum of 10 years of military service. Minimum of 2 years of experience at a Joint or Combined Command Headquarters. Effective understanding and use of the English language, to include clear, effective, and grammatically correct oral and written communication. A demonstrated working knowledge of Microsoft Word, Excel and PowerPoint. 
• Skills and Competencies: 
• Working knowledge of Microsoft Word, Excel and PowerPoint. 
• Effective understanding and use of the English Language. 

  

US Citizenship Required: Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed via I-9/E-Verify at the start of employment.