Corporate Real Estate Design & Planning Manager

Job Title

Corporate Real Estate Design & Planning Manager

Job Description Summary

The Corporate Real Estate Design & Planning Manager is responsible for delivering tactical space planning expertise to support the effective management of supply, capacity, and demand across a client’s real estate portfolio. This role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs.

Key responsibilities include managing day-to-day change requests, supporting project space planning, coordinating with stakeholders, and contributing to site strategy through space and occupancy analysis. The Corporate Real Estate Design & Planning Manager also ensures the integrity of space data, including CAD floor plans, and provides utilization metrics to inform strategic decision-making.

This role requires strong analytical skills, attention to detail, and the ability to collaborate across teams to deliver efficient, data-driven space solutions that enhance workplace functionality and employee experience.

Job Description

Job Responsibilities

• Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.
• Coordinate and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities and Project Management teams.
• Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).
• Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.
• Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.
• Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.
• Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.
• Collaborate with key stakeholders to align space planning with business objectives and operational requirements.
• Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.
• Ensure adherence to client playbooks, policies, and space planning standards.

 

KEY COMPETENCIES

• Analytical Thinking: Ability to interpret space data and develop actionable planning strategies.
• Communication: Strong verbal and written communication skills for engaging stakeholders and presenting findings.
• Client Focus: Builds trust and maintains strong relationships with internal and external partners.
• Attention to Detail: Ensures accuracy in data management, reporting, and documentation.
• Problem Solving: Identifies space-related challenges and develops creative, data-driven solutions.
• Collaboration: Works effectively within cross-functional teams to deliver integrated workplace solutions.
• Adaptability: Responds effectively to changing priorities and business needs.

Related requirements

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be:

Education

• Bachelor’s degree in Architecture, Interior Design, Facilities Management, Real Estate, Construction Management, or a related field; or 10+ years of relevant experience.

Years of Relevant Experience

• Minimum of 5-7 years of experience in occupancy planning, space management, or corporate real estate.

Licenses or Certifications

• No specific certifications required, but credentials in CAFM systems, AutoCAD, or facilities management (e.g., IFMA, CoreNet) are advantageous.

Knowledge, Skills & Abilities

• Proficient in AutoCAD and CAFM/IWMS platforms (iOffice preferred; TRIRIGA a plus).
• Advanced skills in Microsoft Excel (including PivotTables, Index/Match) and business intelligence tools (Power BI, Tableau).
• Strong understanding of space planning principles, workplace strategy, and utilization metrics.
• Ability to read and interpret architectural drawings and floor plans.
• Experience managing move coordination and service requests.
• Strong organizational, analytical, and problem-solving skills.
• Ability to develop user documentation and apply policy and procedure effectively.
• Familiarity with BOMA s