Senior Project Manager

Job Overview

This role aims to enhance business efficiency and create the best environment for great work to happen.

By expertly setting up and managing simple to complex client projects, the SPM will serve as the central liaison between internal teams. Collaborating closely with Client Services teams, you will play a pivotal role in helping set up and deliver outstanding creator campaigns that meet and exceed expectations.

Project Management is a new department and this role will be instrumental in helping the adoption of project management into the agency.

As the custodian of the project approach, the Senior Project Manager will ensure projects are set up for success by aligning the right skillsets, resources, schedules, and scope with overall objectives. This role oversees all documentation, tooling, communication channels and stakeholder alignment.

Throughout projects they will keep on top of the project delivery milestones, actions and the overall health, anticipating potential challenges such as delays, scope-creep and evolving resource needs.

They will proactively work through solutions and seek opportunities. They will foster collaboration and communication amongst the internal teams and external partners, keeping projects on time, on budget.

ROLES & RESPONSIBILITIES

• Making work we’re proud of

  • Drive stronger work on projects through a collaborative approach ensuring feasibility in the delivery of work.

  • Work with key stakeholders to ensure that the strategy and creativity is protected in the delivery of the project.

  • Gather input and direction from team leads to ensure the right skillset is assigned and that all team members are supported in a way that allows them to focus on their core job responsibilities and output

  • Work with project teams to ensure the agency is putting their best work forward.
    
    

• Project Set Up & Planning

  • Manage Kick Off sessions on their assigned projects/hubs

  • Define the project approach, plans/timings and delivery of all campaigns and projects

  • Work with all departments to provide experience-based input into creating budgets/SOW, resources, timings etc.

  • Organise the Response to Brief (RTB) process in order to set the project up for success and involve the right skillset at the right point.

  • Responsible for booking and managing project resource through the lifecycle of a project

• Project Delivery & Workflow

  • Responsible for the delivery of mid-size/ larger, complex and/or innovative projects and workstreams, working with Client Services to keep the project on time, in scope and on budget.

  • Facilitate and drive project collaboration, ensuring that key conversations happen in a timely manner from scoping to delivery. Coordinate Internal reviews.

  • Assign tasks and monitor workloads to ensure teams are operating efficiently.

  • Anticipate and resolve problems throughout project delivery, manage risk without requiring escalation.

  • 
    

• Project Health

  • Monitor and adjust schedules as needed to accommodate changes in scope or priorities.

  • Clearly articulate commercial decisions on the delivery of their projects to the benefit of the project.

  • Tracks hours, budgets, and burn rates across projects

  • Participate in core finance meetings; ensuring financial tracking, reconciliations and reporting.

  • Conduct project wrap ups to assess successes and areas for improvement.

• Collaboration

• Set the phasing and timeline of a project inline with budget and ensure the project stays on course - communicate this to the client and help manage expectations, milestones and next steps.

• Attends and contributes to weekly client status meetings

• Lead Internal weekly scrums and workflow

• Plan resource for week