DOS - ACCOUNTANT III - 45000548 1

Requisition No: 839537 

Agency: Department of State

Working Title: DOS - ACCOUNTANT III - 45000548 1

 Pay Plan: Career Service

Position Number: 45000548 

Salary:  $33,760 - $37,837.80 

Posting Closing Date: 10/24/2024 

Total Compensation Estimator Tool

Department of State

Accountant III

Division of Administrative Services

Bureau of Planning, Budget & Financial Services

 

Open Competitive

 

Minimum Qualifications:

• High School diploma and 2 years professional accounting experience with the state of Florida.
• Experience with processing invoices for payment in MyFloridaMarketPlace.
• Experience with FLAIR.

Preferences:

• Experience with processing Travel Reimbursements Vouchers for payment.
• Experience with approving Florida Purchasing Card charges.
• Experience with FACTS

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

 

Duties and Responsibilities:

Serves as a Financial Representative for the divisions. Assists and responds to requests concerning accounts payable and operating budget.

Processes MyFloridaMarketPlace invoices as well as travel reimbursements and incidental invoices. All payments must comply with the Department of Financial Services - Reference Guide for State Expenditures, State Purchasing and Departmental policies.  Maintains and monitors current balances of all assigned purchase orders and encumbrances in FLAIR. Completes all payments in accordance with section 215.422, Florida Statutes.

Generates the Summary of Contractual Services Agreement from FACTS that is approved by the appropriate contract manager for each invoice. Encumbers each contract or agreement in the Florida Accounting Information Resource (FLAIR) system ensuring funding codes are appropriate and correct. Monitors and tracks balances, budget releases and cash. Ensures payments are processed timely. Requests additional budget release and cash as needed. Reconciles appropriate spread sheets to FLAIR. Serves as a backup Financial Representative for all Departmental contracts, memorandum of agreements and other miscellaneous agreements. Assists with the input of information and documents into FACTS (Florida Accountability Contract Tracking System).

Processes Purchasing Card receipts from divisions. Ensures all required management approvals and support documentation are attached. Assigns funding codes that are appropriate and correct. Verifies cash and budget availability. Payments are completed to the bank within the established time frame notwithstanding unforeseen complications.

Works with the Purchasing Office in the requisition to purchase processes by assigning funding codes that are appropriate and correct.

Responsible for assembling payment vouchers and assists with mailing state warrants for the divisions daily.

Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• MS Word & Excel, FLAIR, FACTS & accounts payable.
• Knowledge of accounting principles, practices & procedures.
• Ability to prepare & maintain a variety of accounting records.
• Ability to understand & apply rules, regulations, policies & procedures.
• Communicate effectively both verbally & in writing.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.