Senior Program Manager

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICC 200

Job Summary:

Provides leadership for the creation, coordination, execution and growth of complex programs independently. Provides leadership to support programs that are expected to experience significant change, expansion or evolution over time. Develops program plans, goals and objectives in collaboration with program and VICC leadership. Communicates within and across department to maximize information sharing around progress, needs, inter-dependencies and accomplishments.


Program management for VICC OnCore Clinical Trials Management System cloud initiatives
Work with the Advarra project manager to establish an implementation timeline for each OnCore product (move to cloud, PRMS implementation and invoicing interface)
Communicate expectations to VUMC IT and VICC stakeholders
Identify and communicate project dependencies


Program management for the vicc.org website
Work with the external vendor project manager (Blattner Group) to establish a timeline for the project development and implementation phases
Develop and implement an annual content and functionality management plan for the vicc.org website
Perform annual gaps and opportunities website analysis compared to other peer cancer centers and present analysis to VICC leadership
Program management for VICC strategic projects
Serve as the key program manager for implementing the new Baptist Memorial Cancer Center contract
Serve as the key program manager for implementing the Komen Tissue Bank contract with Indiana University


Other duties as needed
Review and edit VICC strategic content and documents
Serve as the key program manager for projects in support of other VICC strategic initiatives

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KEY RESPONSIBILITIES
• Develops program plans, goals and objectives in collaboration with program and area leadership.
• Provides professional and/or technical leadership in the execution of day-to-day program activities.
• Communicates within and across department to maximize information sharing around progress, needs, inter-dependencies and accomplishments.
• Participates in institutional task forces and other special committees related to the achievement of goals and objective.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Quality Management (Advanced): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Networking (Advanced): Build relationships through industry contacts, professional organizations and individuals.
• Peer Leadership (Advanced): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Process Improvement (Advanced): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Mentoring & Coaching (Intermediate): The essence of training and mentoring on the job is transfer of knowledge. Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and "hands-on" experiences. The reporting relationship is unimportant since the purpose is to pass on information and experiences. These discussions normally center around a person's goal of learning job procedures, content, standards, analysis and problem-solving.
• Financial Processes (Advanced): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Program Management (Advanced): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting rol