Administrative Assistant II - UCLA Gambling Treatment Program

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 03/07/2025 Salary Range: $25.6 - 36.33 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 22827

Primary Duties and Responsibilities

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The Semel Institute's UCLA Gambling Treatment Program is seeking to hire a full time Administrative Assistant II who will provide administrative support to the UCLA Gambling Treatment Program. In this role you will be responsible for typing and word processing of confidential and sensitive project-related correspondence, university forms, reports and manuscripts, and back- up for grant preparation. In this role you will also have responsibilities like supply and resource inventory, minute/note taking during project-related meeting, PowerPoint presentation slide preparation, evaluation processing and data entry, conducting invoicing, database management, providing copy services for material preparation, reviewing University and project-related forms and other office duties as assigned.

Duties can also include:

• Compose general and specific sensitive correspondence and memos to staff, vendors, funding agencies, etc. as needed. Maintain confidentiality of materials. Provide back up for manuscript, report, and grant proposal preparation. Ability to transcribe dictated material on word processor.
• Answer and screen multi-line telephone, taking sensitive and highly confidential information from training participants, funding agencies, etc., taking complete and accurate messages, and referring calls appropriately.
• Assist with event planning, including meetings and conferences, and schedule appointments as required for UGSP.
• Manage online and mail-in event registration (and payment collection, if necessary) for all external and internal training events.
• Assist with occasional on-site/logistics preparations for meetings, trainings, and conferences.
• Photocopy various materials as needed and collate as directed.
• File project-related correspondence and other training materials (e.g., evaluations, certificates, sign-in sheets/documentation of attendance, etc.).
• Process travel reimbursement paperwork for UGSP staff.
• Complete university forms as necessary.
• Prepare PowerPoint slides for various presentations/trainings.
• Process post-event and continuing education evaluation forms and complete data entry and data upload, when necessary.
• Perform invoicing duties.

Pay Range: $25.60 - $36.33 hourly

Job Qualifications

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