Field Office Coordinator (Office Specialist 2)

Initial Posting Date:

06/11/2024

Application Deadline:

06/18/2024

Agency:

Department of Consumer & Business Services

Salary Range:

$3,218 - $4,338

Position Type:

Employee

Position Title:

Field Office Coordinator (Office Specialist 2)

Job Description:

This limited duration opportunity is scheduled to last through April 30, 2025.

We will also consider filling this position as a job rotation assignment for current state employees. To apply as a job rotation candidate, you must be currently employed by the State of Oregon (regular status, trial service, and limited duration employees) and have written approval from your manager/supervisor prior to applying.

Our mission...

To protect and serve Oregon's consumers and workers while supporting a positive business climate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is with the Oregon Occupational Safety and Health Division (Oregon OSHA). Oregon OSHA is responsible for assuring safe and healthful working conditions for Oregon workers through promulgation and enforcement of Occupational Safety and Health Regulations, and by providing education and consultation to employees and employers.

This position is represented by the Service Employees International Union (SEIU).

What’s in it for you:

• Rewarding work in a productive and creative environment

• Colleagues who are passionate about public service

• Work/life balance, 11 paid holidays a year, and a competitive benefits package

• Advancement and learning opportunities that will help grow your career with the State of Oregon

• Possible eligibility for the Public Service Loan Forgiveness Program

Due to the nature of the duties performed by this position, remote work is not available.

Here’s what you will do:

As a Field Office Coordinator, you will coordinate office functions for the Medfor Field Office in accordance with the Oregon Safe Employment Act. Duties include:

• Processing inspection packets, citations, letters of correction action (LOCAs), and hazard letters

• Maintaining office records including, but not limited to: inspection activity reports, referrals, extensions, confidential information, complaints, production, procedure and work reports

• Receiving complaints and notices of hazards from field office staff, routing according to need

• Responding to inquiries regarding the disposition of complaints

• Assisting staff members with computer issues; user assistance, systems maintenance, and fixing problems

• Typing varied and complex material for field personnel, including but not limited to documents, letters, memos, synopsis, accurately applying an understanding of language skills, punctuation, spelling, grammar, safety and health vocabulary

For a complete listing of the duties and responsibilities of this position, please review the position description by clicking here.

Here’s what you need to qualify:

Minimum Qualifications:

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents

OR

• An associate degree in any field

OR

• An equivalent combination of education and experience

Requested Skills:

• Ability to be tactful and diplomatic in handling difficult personal contact and/or irate public

• Proficient in word processing and data entry

• Experience operating office equipment, such as a computer, calculator, postage meter, copy machine, fax m