Scott Dunn - Marketing and Event Coordinator - New York, NY

Marketing and Events Coordinator

Scott Dunn, part of Flight Centre Travel Group (FCTG), is a luxury travel operator dedicated to creating unforgettable, tailor-made vacations for our guests. With a global presence and a passion for crafting exceptional experiences, we specialize in curating personalized journeys to the world’s most beautiful destinations.

Founded in 1986, Scott Dunn has earned a reputation for delivering impeccable service, insider knowledge, and unique travel insights, setting the benchmark for luxury travel.

Our team of experts shares a deep love for travel and a commitment to exceeding guest expectations. From luxury ski chalets in the Alps to private safari lodges in Africa, Scott Dunn ensures every detail is taken care of, allowing our guests to fully immerse themselves in the adventure of a lifetime.

To learn more about Scott Dunn, please click HERE

About The Opportunity

Key Responsibilities

• Support the planning and execution of corporate and invitation-only events, including client dinners, networking events, loyalty experiences, sponsorships, and leadership offsites
• Assist with end-to-end event logistics, including venue coordination, vendor communication, timelines, guest lists, invitations, and on-site support
• Prepare event documentation such as timelines, checklists, run-of-show documents, briefing materials, and post-event analysis
• Ensure all event details are delivered accurately and on schedule, escalating risks or issues proactively
• Provide on-site event support, assisting with setup, execution, and breakdown
• Coordinate with internal stakeholders, vendors, venues, and partners to ensure alignment and execution success
• Track approvals, updates, and deliverables across stakeholders
• Support destination research, venue sourcing, and site visits
• Travel domestically for event support and venue scouting as needed
• Assist with event communications including invitations, emails, RSVP tracking, and follow-ups
• Organize and maintain digital asset libraries including photos, videos, marketing collateral, and contracts
• Support post-event reporting, analysis, and debrief materials
• Assist with budget tracking, invoice processing, and expense reconciliation
• Maintain organized documentation of contracts, agreements, and financial records
• Support the creation of marketing collateral including invitations, presentations, signage, and digital content
• Assist with graphic design and video creation using tools such as Adobe Creative Suite and Canva
• Ensure all creative assets are accurate, on-brand, and version-controlled
• Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive.

Experience & Qualifications

• 1–3 years of experience in event coordination, hospitality, marketing support, or administrative roles
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Experience working with multiple stakeholders and external vendors
• Willingness to travel domestically for events
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro) and Canva is preferred

Work Perks! - What’s in it for you:

FCTG is renowned internationally for having amazing perks and an even better culture.  We understand that our people are our most valuable asset. It is the passion and dedication of our teams that keep the company on top of the industry ladder. It’s also why we offer some great employee benefits and perks outside of the norm.

• Reward & Recognition: Celebrate the success of yourself and others at our regular Buzz Nights and at the annual Global