Administrative Assistant

Under the supervision of the pastor performs secretarial duties as assigned. Ensures the pastor is informed and consulted on all matters and operations of the parish daily. In the absence of a pastor, consultation is obtained in advance from the Dean of the Deanery for the South Deanery at St. Pius X Church for recommendation and approval on all parish matters.

Ministerial Character:
The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community. In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people. He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

Responsibilities:

The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

• As an integral part of ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church
• Continuously grow in the ministry by participating in religious ceremonies, training sessions, and reflection activities as directed

• Applies appropriate good manners when answering the telephone and greeting customers and employees ensuring a professional office environment and smooth flow of operations.
• Notifies the pastor of all sacramental requests.
• Records all sacraments—Baptism, First Holy Communion, Confirmation, Matrimony (Wedding), and Funeral—as required by the Church’s laws in appropriate parish registered books.
• Prepares all sacramental certificates and ensures documents are filed accordingly.
• Responsible for all vigil, funeral Mass, wedding, and Quinceañera arrangements and ensures applicable documents are completed by the family.
• Maintains office calendar, arranges meetings, and schedules appointments, conferences, and travel for the pastor.
• Prepares weekly bulletin, general intercessions, and announcements in preparation for Mass and maintains parish calendar required knowledge of Canva software.
• Schedules Mass intentions and maintains Mass record book.
• Prepare and send parish mailings as needed and requested by the pastor.
• Maintains all parish records by data entry and/or manual maintenance and filing of parishioner records.
• Uses email to retrieve and send communication as assigned by the pastor.
• Maintains and edits the Church website as requested by the pastor.
• Serves as recording secretary and takes minutes during pastoral meetings.
• Coordinates and maintains office supplies to ensure appropriate access and availability for pastor and employees.
• Assists pastor with coordination of events and functions. Works on special projects as assigned pastor.
• Assists with Diocesan Appeal and fundraising activities.
• Be responsible for money counts, and bank deposits and record all receipts and deposits on all income to appropriate accounts as required.
• Other miscellaneous duties as assigned by the pastor.

Mental/Physical Demands:

• Ability to carry, pull, push, lift, or move objects 10 pounds or more
• Ability to maintain composure under duress; maintain emotional control under stress
• Maintain confidentiality

Minimum Qualifications:

• High School Diploma or equivalent
• Valid Texas driver's license
• Ability to work with diverse situations and backgrounds with a pleasant a