Payroll Coordinator - Remote Position

Job Title: Payroll Coordinator (Remote)

Salary Range: $60,000 – $65,000 annually

Position Type: Full-Time

FLSA Classification: Non-Exempt

Reports to: Payroll Supervisor

Job Summary

Matrix is seeking a highly motivated, detail-oriented Payroll Coordinator to join our team. This role is responsible for supporting accurate and timely payroll processing while maintaining compliance with payroll regulations and internal policies. The ideal candidate is comfortable working in a remote environment, demonstrates strong organizational skills, and is committed to providing excellent customer service to employees.

Key Responsibilities

Payroll Processing

• Ensure accurate and timely payroll processing while maximizing efficiencies, maintaining operational standards, and adhering to department policies and procedures.

• Process payroll tasks including adjustments, new hires and terminations, timecards and amended timecards, manual checks, commissions, quarterly bonuses, reimbursements, PTO and TOP payouts.

• Review new hire tax profiles to ensure correct system setup.

Timekeeping Administration

• Serve as Corporate Timecard Coordinator, monitoring daily timecard activity and assisting employees with time entry issues.

• Track and report timecards for W-2 and 1099 staff.

Compliance and Auditing

• Maintain professional knowledge of payroll legislative changes.

• Conduct frequent evaluation and auditing of payroll records including new hires, deductions, net wages, and paid time off.

Reporting and Record Management

• Maintain system and spreadsheet updates and tracking related to employee information, PTO balances, and headcount.

• Prepare and provide regular reporting on employee changes, start/stops, PTO accruals and carryover, and other government reports as required.

• Review W-2 data and assist with W-2 labor processing.

Administrative Support

• Process incoming mail and order office supplies as needed.

Required Qualifications

• Associate’s Degree and 3–5 years of experience in multi-state payroll processing, or equivalent combination of education and experience.

• Advanced knowledge of Microsoft Excel and Word.

• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.

• Ability to work independently in a remote/home office environment.

• Excellent written and verbal communication skills and ability to collaborate effectively across departments.

• Self-starter with the flexibility to adapt to changing organizational needs and willingness to work additional hours when necessary, including occasional evenings or weekends.

Preferred Qualifications

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

• Experience with Costpoint and ADP Workforce Now (WFN) timekeeping systems.

• Experience in or working knowledge of government contracting environments.

Competencies

• Technical Capacity

• Communication Proficiency

Hours of Work

This is a full-time remote position. Some flexibility in work hours is allowed; however, employees must be available during established core business hours.

Additional Information

This job description may not cover or contain a comprehensive listing of activities, duties, or responsibilities required for this position. Duties, responsibilities, and activities may change at any time with or without notice.