Administrative Assistant

Do the best work of your career as a champion for small and mid-size businesses.

BILL is a leader in financial automation software for small and midsize businesses (SMBs). As a champion of SMBs, we are dedicated to automating the future of finance so businesses can thrive. Hundreds of thousands of businesses trust BILL solutions to manage financial workflows, including payables, receivables, and spend and expense management. With BILL, businesses are connected to a network of millions of members, so they can pay or get paid faster. Through our automated solutions, we help SMBs simplify and control their finances, so they can confidently manage their businesses, and succeed on their terms. 

BILL is a trusted partner of leading U.S. financial institutions, accounting firms, and accounting software providers. We have operations in San Jose, CA, Draper, UT, Houston, TX and are continuing to expand into other geographic locations. If you’re looking for a place that helps you do the best work of your career, look no further than BILL.

Make your impact within a rapidly growing Fintech Company

We are looking for a highly motivated, innovative, results driven Administrative Assistant to provide administrative and coordination support to one senior executive in a dynamic and high growth environment. This position will proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives.  

• Assist management with daily operational activities, including calendar management, scheduling, and meeting coordination for executive calendars  
• Coordinate individual and group travel, including, but not limited to transportation and accommodations, meals, and other out of town events
• Identify and facilitate necessary workflows for review and approval sign-offs (including, but not limited to, contracts, agreements, invoices, expense reports, etc)
• Manage and coordinate department Wiki page, including creating and coordinating relevant and timely content and frequent updates
• Maintain organizational charts, team calendars, and distribution lists up to date
• Create and manage organization wide communications
• Assist in the planning and organizing of conferences, events, staff training, and employee engagement activities
• Conduct research to prepare and proof briefing materials, agendas, and presentation decks
• Plan and coordinate social events and team building exercises, including arrangements with third party
• Collaborate with other executive assistants to create best practices; identify opportunities for streamlined support and improved productivity across the company
• Contribute to programs and processes that improve the productivity of executives and their teams through centralized program coordination or support

We'd love to chat if you have:

• 5+ years experience supporting exec-level professionals 
• High energy and creative
• Excellent interpersonal and communication skills
• Excellent organizational and time management skills
• Ability to multitask and prioritize
• Self-starter with strong analytical and problem-solving skills 
• Passion for and commitment to operational excellence and service to the team and company
• Situational awareness and proactive program management 
• Proficiency in Microsoft Office and Google Suite
• Ability to multitask and prioritize  
• Detail oriented
• Highly adaptable and resourceful 
• Can work independently w/ little supervision but also excels in a team environment
• Positive disposition and high EQ level

The estimated base salary range for this role is noted below for our office location in Draper, UT. Additionally, this role is eligible to participate in BILL’s bonus and equity plan. Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed above. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits.

Draper UT pay range$84,900—$106,100 USD

Let’s talk about benefits

• 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
• HSA & FSA accounts 
• Life Insurance, Long & Short-term disability coverage
• Employee Assistance Program (EAP)
• 11+ Observed holidays and wellness days and flexible time off 
• Employee Stock Purchase