Administrative Program Coordinator

Job Posting Title:

Administrative Program Coordinator

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Hiring Department:

Texas Center for Equity Promotion

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jun 15, 2025

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Position Duration:

Expected to Continue Until Jun 30, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Description of the Center and its Flagship Projects

TexCEP is a center that houses cutting-edge, collaborative, community-engaged, and application-driven health and education research. The mission of TexCEP is to support and conduct high-quality applied research, disseminate evidence-based information and build capacity among scholars to improve access to optimal health and educational opportunities for all in Texas, the United States, and globally. TexCEP hosts leading researchers in the fields of health and education, and their projects. Two flagship projects housed in TexCEP are THRIVE and LONESTARP3. These large research and translational initiatives require unique program coordination support.

Texas Education THRIVE, a comprehensive, evidence-based educational initiative through the College of Education at UT Austin, translates research into action by providing engagement, support, professional development and networking resources to school districts across Texas. Geared toward both early and mid-career teachers, THRIVE is committed to implementing research-proven strategies for mentorship and professional learning that optimize the likelihood of successful and productive careers in education for the betterment of all Texas children. THRIVE is composed of seven district and university partners, nine donors, and five TEA Mentor Program Allotments.

LONESTARP3 (Education Research Practice Policy Partnership) conducts collaborative research, supports the translation of results to decision-makers at multiple levels, and builds capacity to improve systems and outcomes for all Texas students. LONESTARP3 is a statewide network that brings multiple perspectives together—inviting researchers, practitioners, and policy advocates to work together. LONESTARP3’s partners design, generate, and translate research into accessible and actionable solutions. This project’s collaborative approach produces research with clear and immediate use in both classroom teaching and policymaking. TexCEP is the hub for a network of 11 LONESTARP3 members — colleges of education, education nonprofits and education systems based in communities across Texas.

THRIVE’s and LONESTARP3 funds are currently managed through multiple respective accounts, which require specialized administrative coordination support to ensure successful program implementation and research activities for these two flagship TexCEP projects.

Purpose

Provide operational and administrative support for faculty, research staff, and graduate students in the day-to-day operations of two of the flagship TexCEP-housed projects: LONESTARP3 and THRIVE, in the College of Education. The Administrative Program Coordinator will: examine and answer correspondence and complete requests associated with the two projects it will support; coordinate closely with the TexCEP Central Operations team for process standardization and reporting; proactively plan for upcoming needs of the respective PIs and projects; schedule regular meetings with PIs and/or project staff to prioritize workload; develop effective communication methods for project faculty, staff, and students to assist all in meeting research projects’ goals;  attends THRIVE and LONESTARP3 project meetings; and administer program via routine communication, monitoring budget, travel requests, consultants, partners, and documents program operating procedures.

Responsibilities

Financial Responsibilities:

• Process purchasing, travel, and vouchering actions and related troubleshooting on research grant accounts and non-grant accounts associated with designated projects.

• Become familiar with project budgets and provide guidance to TexCEP Operations team for projections and expenditure tracking.

• Process financial transactions for designated projects, such as cost transfers, deposits, IDTs, and scholarships on center research grant accounts and non-grant accounts.

• Process and reconcile travel and research Cash Advance Requests for designated pr