Administrative Assistant

Description

Odyssey House is seeking an Administrative Assistant to join our Transitional Housing!

Summary: Odyssey House's Mission is "Empowering people to heal and build better lives." We are dedicated to helping individuals and families reclaim their lives through effective substance abuse treatment, prevention, and mental health services. Our programs address education, job skills, healthcare, sober housing, behavioral management, and aftercare support to ensure lifelong success. We are proud to be the largest treatment provider in Utah, with the most innovative programs available. ‘We Are Recovery,’ and we mean it with all our hearts. 

Location: Various Locations

Compensation: $20.00/hourly

Full-Time Benefits:

• $9k per year tuition eligible
• Access to 24/7 EAP program (Employee Assistance Program) for Mental Health support and more!
• Opportunities for paid continuing education/training
• Monthly incentives and awards
• Flexible scheduling
• Casual dress and atmosphere
• Opportunities for bonuses, awards, raises, and promotions
• Incredible health insurance (medical, dental, vision, FSA, long and short-term disability)
• Immediate eligibility to participate in our 403(b)-retirement plan, Employer 100% match up to 5% after 1 year  
• 35 paid days off (additional PTO accrual after 1 year)
• Stay well! If you have sick time left over at the end of the year, we will convert 1/2 of the remainder to vacation
• EXTRA time off and gift packages for PT and FT staff that stay more than 90 days! 
• Sabbatical Program - where we pay you to take a vacation after 5 years of service! 
• On-Demand Pay - Get a portion of your paycheck early for hours already worked! (conditions apply)
• UTA free passes are available for your work commute

Functions of the Job:

Executive Support:

• Completes a wide variety of administrative tasks for the Director including: 
• Respond promptly to managers’ queries
• Prioritizes conflicting needs
• Handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures. 
• Attend department and interdepartmental meetings as required

Program Support:

• Administers program grant requirements
• Helps manage all documentation required for housing and client funding programs
• Collaborates with other departments including finance

Client Support:

• Helps manage client crises onsite and via phone
• Conduct urinalysis for clients as needed
• Other duties as assigned

Requirements

Licensure / Education / Prior Experience Required:

• Willingness and ability to pass a criminal background check
• First Aid and CPR Certification 
• Must comply with annual TB tests Flu immunization and other required immunizations.
• Must meet employment eligibility

Qualities:

• Passion for Community Service and helping others to realize their own potential.
• Communication Skills to problem solve directly with clients and other staff.
• Reliability to fill their support staff shifts and deliver on position responsibilities.
• Self-starter qualities to independently address issues and needs in our organization's community.
• Teachable - Willingness to learn and grow in their position.

All employees of Odyssey House are required to adhere to: Odyssey House mission, philosophy, and scope of service; Division of Human Services Code of Conduct and all other relevant service contract requirement standards; ensuring a safe environment for all clients and staff; providing exemplary customer service to both internal and external customers; fostering a positive work environment; ensuring high-quality client care within the scope of the assigned position. 

Each employee is expected to clearly understand roles and responsibilities regarding the following: Specific job positions, time management, personnel file requirements, client record system, incident reporting, mandatory training requirements, maintaining proper client boundaries, and individual rights of clients and staff.

Physical Demands of the Job: Ability to lift up to 15 lbs., drive (or adequate alternate transportation), sit for prolonged periods, and perform light to moderate physical activity at times.  

EEOC Statement: Odyssey House is an equal-