Executive Assistant - Chief Digital & Information Officer (CDIO)

Job Description

Vertex Pharmaceuticals Incorporated is looking to hire an Executive Assistant to support the Senior Vice President and Chief Digital & Information Officer (CDIO) in Boston, MA. This position is responsible for performing a variety of complex administrative duties for the SVP.

The Executive Assistant must be a leader with proven experience in building collaborative relationships among his/her superiors, peers and subordinates. The successful candidate is a self- starter and able to understand the business priorities and work with little supervision. The candidate must have strong achievement drive, with an impeccable work ethic, able to provide full support for the SVP and enable him to maximize his productivity and time. The candidate must also have experience in operating within the “C-Suite” executives while covering responsibilities in that area.

Key Duties and Responsibilities:

• Manages and maintains calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings and travel. Able to manage calendars across various Vertex offices and time zones

• Meets negotiated deadlines, demonstrating initiative and independence in completing tasks. Frequently meets and anticipates needs; consistently recognizes ways to offer additional support, completing tasks to satisfaction
• Manages administrative document preparation, file maintenance and storage with accuracy and in a timely manner. Utilizes expert administrative skills to create quality documentation and office systems; acts independently, with minimal supervision. Consistently produces high quality work
• Demonstrates proficiency in preparing meeting materials such as Power Point presentations, agendas, minutes, making reservations, planning dietary needs, scheduling travel arrangements, communicating essential information to participants, etc.
• Operates computer and other office equipment in preparation, editing and distribution of various administrative documents and correspondence. Exhibits high degree of computer knowledge and word processing skills to creatively, accurately and efficiently produce various documents especially Power Point
• Uses good judgment in setting work priorities, planning and organizing workload in the midst of many interruptions. Demonstrates ability to work with deadlines and handles emergent situations calmly
• Acts as confidential assistant, preserving the confidentiality of information related to the organization and staff. Assists with confidential and/or sensitive matters; provides explanation and support where needed
• Positively represents the team and Company to internal and external contacts, including company executives, Board members, potential business partners, and vendors
• Demonstrates poise and flexibility in a fast paced and dynamic environment. Able to prioritize and manage multiple projects simultaneously, and follows through on issues in a timely manner
• Knowledge and competence with personal computer to include multiple data bases, Excel, Power Point, and Microsoft Office
• Provide administrative support when possible to the Global Information Services (GIS) team

Knowledge and Skills:

• Strong work ethic with high standards, exuding high energy and self confidence
• Demonstrates good judgment and discretion on a consistent basis
• A team player who is helpful and constructive, always interested in helping others succeed
• Has a flawless attention for details
• Ability to navigate and be successful in a fast-paced, highly-matrixed, dynamic work environment
• A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases, their families and society
• Effective communication skills, both verbal and written
• Embody the Vertex Core Values of Uncompromising Commitment to Patients, Fearless Pursuit of Excellence, Innovation is Our Lifeblood, and “We” Wins

Education and Experience:

• Bachelor’s Degree or equivalent experience
• 7+ years of experience as an Executive Assistant in a fast paced dynamic corporate environment supporting senior level executives
• Supporting leader(s) in Pharma, Biotechnology or Technology industries a plus

Pay Range:

$0 - $0

Disclosure Statement:

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competenc