Executive Assistant II

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

Job Summary

Under direction of Executive Staff, performs highly complex and diverse administrative support duties in support of Doisy College of Health Sciences projects and initiatives; relieves the Executive staff of a variety of administrative details; plans, coordinates and organizes activities and the related flow of communications for the College; ensures directives and special initiatives are carried out and handled appropriately; frequently obtains, explains, and provides information to the Executive Leadership Team, administrators, staff, faculty, and the general public related to College activities. The position works under general supervision independently developing work methods and sequences.  

Job Duties

• Assists executives by performing specialized and complex administrative and clerical support; screens calls, schedules and coordinates meetings and commitments
• Researches and compiles data for reports and studies, composes and/or prepares confidential reports and correspondence, makes travel and accommodates arrangements for executive staff.
• Assists in planning and implementing various programs, special projects, activities and services as assigned; may independently coordinate assigned programs or projects; coordinates logistics for various meetings, conferences, workshops and events, such as College pre-commencement.
• Attends meetings; provides administrative and clerical support to various committees, commissions and task forces as required
• Establishes and maintains highly complex record-keeping systems of confidential and sensitive nature; may assist in coordinating the implementation and application of information technology systems to support area of responsibility
• May supervise and train student workers and organize training material
• Performs general office duties, such as assisting with building requests and building projects
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of administrative and clerical procedures and systems

Knowledge of principles and processes for providing customer and personal services

Interpersonal skills

Excellent oral and written communication

Computer and assigned software skills

Ability to maintain accurate and confidential files and records

Ability to meet scheduled deadlines

Ability to establish and maintain cooperative and effective working relationships with others

Ability to work independently with little direction

Ability to conduct research and compile reports

Ability to maintain confidentiality of sensitive and privileged information

Ability to analyze situations accurately and adopt an effective course of action

Ability to maintain consistent, punctual and regular attendance

Education and Experience

• Graduation from an accredited college or university with a bachelor’s degree or an equivalent and five to seven years of progressively responsible administrative/executive level support, preferably in higher education.

Applicants must upload the following items in the application:

• a cover letter
• a resume/curriculum vitae

Function

Administrative Support/ Cross-functional Family

Scheduled Weekly Hours:

40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.