Practice Administrative Assistant

Overview

McGuireWoods LLP has an opening for a Practice Administrative Assistant to join the team in our Los Angeles (Century City), CA office. This position supports Practice Assistants with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong organizational skills. Administrative experience, specifically in a legal environment, is preferred.

 

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Make copies of documents for service; prepare envelopes and/or labels for said service.
• Prepare material for overnight/mail service, deliveries, and courthouse filings where appropriate.
• Arrange for payment of case related invoices and attorney expense reports via Chrome River.
• Make travel arrangements as required.
• Enter attorneys’ time into time management system as requested.
• Perform other administrative tasks and special projects as requested.
• Prepare FedEx transmittals.
• Arrange messenger services for same day deliveries.
• Calendar internal and/or external meetings for attorneys.
• Search and review Worksite electron files for specific requests; circulate to appropriate parties per instructions.

Qualifications

• High school diploma or GED required, or an equivalent combination of education and experience.
• 1-2 years of adminiatrative experience preferred. Litigation support experience preferred.
• Demonstrated ability to quickly learn and adapt to new technologies.
• Excellent communication skills, with the ability to manage relationships effectively and work as part of a team.
• Highly organized, with strong proofreading skills and the ability to work well under pressure.

Have more questions? Connect with a recruiter directly.