Administrative Assistant

What you'll do:

Administrative Support

• Answer and direct incoming phone calls and greet visitors professionally
• Manage office correspondence, filing, and document organization
• Schedule meetings, maintain calendars, and coordinate travel arrangements as needed
• Order office supplies and ensure the office remains organized and well-stocked
• Prepare reports, spreadsheets, presentations, and other business documents
• Support leadership with various administrative projects and special assignment
• Use company vehicles on occasion to deliver parts to customers

Payroll

• Reviewing hours submitted by employees
• Coordinate with managers to resolve timesheet discrepancies

Job Costing & Accounting Support

• Enter job cost data into the accounting system and ensure accuracy
• Support invoicing, purchase orders, and vendor documentation
• Enter purchase orders

What you bring:

Required Skills

• High school diploma or equivalent required
• 2+ years of administrative experience, preferably in construction, manufacturing, industrial services, or a project-based environment
• Valid driver’s license
• Proficiency with Microsoft Office Suite, particularly Excel
• Strong organizational, time management, and multitasking skills
• Excellent verbal and written communication skills
• High attention to detail and ability to maintain confidentiality
• Team-oriented with a positive, customer-service mindset
• A proactive attitude and willingness to jump in wherever needed
• The ability to build positive relationships across all levels of the organization
• Ability to work onsite 7am to 4pm

 Preferred Skills

• Associate's degree
• Experience with accounting software. Foundations is a plus
• Experience with job costing or project accounting
• Experience with timesheet management programs

Compensation:

• $20-25 per hour
• Pay will depend on education, experience, skills, and location. The posted range reflects our current expectations but may change.