Facilities Coordinator

ABOUT US

Seamless Migration is a Service-Disabled Veteran-Owned Small Business (SDVOSB) started in 2021 with the purpose of enabling businesses and organizations through automation. Our goal is to help organizations discover, implement, and maintain solutions which evolve and mature with their ever-changing business needs. We believe in applying agile methodologies in all aspects of our business practices and use these methods to ensure effective results for our clients.

Seamless Migration is seeking a career and customer-oriented Facilities Coordinator, to join our team in Herndon, VA

Clearance

• US Citizen required

Location

• Herndon, VA

Overview

• Assist Sr. Facilities Manager with administrative support
• Provide front reception desk support for guests, visitors, and employees
• Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers
• Manage stocking of pantry/office supplies
• Coordinate incoming/outgoing mail
• Issue office announcements via electronic distribution lists
• Assist with dispatching of maintenance service requests to Landlord
• Organize and maintain filing system for all reports, vendor invoices, proposals, etc.
• Maintain current list of vendor contacts, emergency contact info, and property information
• Coordinate catering/lunch program scheduling
• Provide support for meetings and conference room reservations, as needed and directed
• Expected to provide monthly on-site support for Chantilly, VA office
• Perform any and all other duties and tasks as assigned

Qualifications

• Adequate experience in lieu of degree
• Proficiency in Microsoft Office products including Outlook, Word, Excel, and PowerPoint
• Strong communication and analytical skills
• Highly organized, efficient, and extremely detail oriented
• Ability to prioritize work among multiple tasks in a deadline-driven environment, while interacting with varying seniority levels
• Strong oral and written communication skills
• Ability to interact and communicate with professional courtesy and tact among vendors, employees, and guests at all levels of the organization
• Self-motivated with the capacity to take on additional responsibilities as needed

Nice To Have

• Positive, outgoing, customer service-oriented attitude
• Team player mindset

Benefits

• 100% paid Medical, Dental & Vision for our employees
• 6% 401K match (Vested Immediately)
• 29 Days' PTO
• Flexible Work Schedule
• Tuition/Certification Reimbursement
• Growth Opportunities w/in an Emerging Defense Company

*All your information will be kept confidential according to EEO guidelines