Office Coordinator (Part-time)

THE OPPORTUNITY: Office Coordinator (Part-Time)

REPORTS TO: Senior Director, HR

LOCATION: Los Angeles, CA (On-site)

Headquartered in Los Angeles, CA with an office in New York, NY, Birdy Grey supports a hybrid team. This is a part-time, on-site role based at our DTLA office. This role will be expected to work 20 hours week, Tuesday-Thursday on site. This role is not eligible for visa sponsorship. #LI-Onsite

Birdy Grey is looking for an Office Coordinator to keep our Los Angeles office running smoothly for a hybrid team. This is a hands-on role for someone who likes owning the details and making a space work. Reporting to the Senior Director of HR, you'll be the person who keeps mail moving, vendors managed, supplies stocked, and in-office moments running without a hitch. In this role, you will:

• Keep the office stocked, functional, and welcoming on the days the team is in
• Own mail, packages, and the vendors and facilities that keep the space running
• Set up new hires and support larger in-office moments like QBR
• Bring an eye for what can be simplified, automated, or handed back to the team

This is a role for someone highly organized and self-directed, who can own recurring logistics without hand-holding and knows the difference between what needs a dedicated owner and what the team can handle themselves. You'll have real autonomy to shape how the office runs at our current stage, and a manager who wants you to build simple systems rather than do everything by hand.

SCOPE OF RESPONSIBILITIES

• Receive and distribute mail and packages, keeping the team posted on what's arrived
• Run the weekly office-mail process: scan, file to Drive, notify finance, and forward items as directed
• Manage office vendors and facilities, including water, parking passes, cleaning, building maintenance, Wi-Fi, and cell service
• Handle office furnishings and one-off projects like blinds, shared furniture, and equipment
• Keep shared supplies stocked and maintain the office budget and expense records in Brex
• Prepare welcome boxes and set up desks for new Los Angeles hires
• Set up and support QBR and other larger in-office meetings, including AV and catering
• Support packages for brand and creative, including influencer boxes, donations, and samples
• Look for ways to simplify, automate, or redistribute recurring tasks, using tools like Claude and Google Workspace to cut the busywork

THE RIGHT CANDIDATE: QUALIFICATIONS & PERSONAL ATTRIBUTES

EDUCATION: Bachelor’s Degree Required 

EXPERIENCE / REQUIREMENTS:

• 2-3 years of office coordination, administrative, or operations experience, ideally supporting a hybrid or in-office team
• Based in or near downtown Los Angeles and able to be on-site on scheduled days
• Highly organized and reliable, comfortable owning recurring logistics with minimal oversight
• Comfortable with light physical tasks such as carrying packages, moving chairs, and restocking
• Confident coordinating with outside vendors and managing recurring orders and payments
• Comfortable with everyday tools like Slack, Google Workspace, and Brex, and quick to pick up new ones
• Excited about AI and eager to use tools like Claude and Gemini to automate the repetitive parts of the job
• Discreet and trustworthy with access, passwords, and light financial tasks
• Proactive problem solver who can troubleshoot and escalate when needed
• Excellent verbal, written, and interpersonal communication skills
• Impeccable organizational skills and attention to detail
• Hard working and willing to roll up your sleeves. No job is too big or too small
• You have an entrepreneurial spirit. You thrive in a dynamic, fast-paced environment, are comfortable with ambiguity, and take initiative