Assistant Director University Scheduling and Conference Services (SA25012)

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Working Title:

Assistant Director University Scheduling and Conference Services (SA25012)

Institution:

Minnesota State University, Mankato

Classification Title:

MSUAASF Range C

Bargaining Unit / Union:

211: Minnesota State University Association of Administrative Service Faculty

City:

Mankato

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

$46,372.00 - $93,342.00

Application Deadline: Review of applications will begin on January 7, 2025 and continue until the position has been filled.

POSITION: Probationary; Range C*

Job Description

Position leads the University Scheduling and Conference Services office, orchestrating arrangements for events of all sizes from single day to large camps and conferences, including social events, weddings, and university functions emphasizing customer service, student recruitment and retention, revenue generation and optimizing resource utilization. Responsibilities include overseeing scheduling software, promoting university facilities and services, training and collaborating with university personnel, and contributing to the vision and mission of the Centennial Student Union and Student Activities, Student Affairs and Enrollment Management, and University.

Minimum Qualifications

• Master's degree and three (3) years, or Bachelor's degree and five (5) years of experience in a full-time management position preferably in a collegiate scheduling environment or multi­purpose conference hospitality facility.

Preferred Qualification 

• Demonstrated commitment to fostering a diverse working and learning environment.

• Demonstrated effectiveness in managing conference and event planning, execution, and delivery as it relates to marketing, public relations, website management, and business development.

• Demonstrated ability to utilize and understand technical computer applications and scheduling databases (EMS specifically) related to delivering services to students and constituents.

• Demonstrated experiences in human resource management practices as they relate to the recruitment, selection, assessment, training and development of student and professional employees.

• Demonstrated effectiveness in team building and collaboration with varying partner groups to ensure timely and effective delivery of outcomes.

• Demonstrated fiscal and business management experience, including revenue generation, transactions, and the implementation of annual budgets.

• Excellent presentation and interpersonal communication skills: demonstrated effectiveness in writing skillfully, speaking notably, and listening attentively.

Other Requirements

Work safely at all times, which includes but is not limited to, participating and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school’s policies, procedures and programs concerning safety and security. Three years’ worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at: http://www.mnsu.edu/safety/. You may also request a paper copy from University Security at 507-389-2111, or by emailing security@mnsu.edu.

This position requires a valid, applicable driver's license, as well as DVS records check with an acceptable rating.

Standard Office Environment for the majority of the workdays.

Participation in required weekend and evening events and projects to support and assist student employees, student leaders, recognized student groups, university colleagues and the general public will be determined with CSU administration on a case-by-case basis.

This position may be called for consultation or required to respond to an emergency on campus at any time.