Commerical Contracts Administrator

At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.

 

About Us

Oxford Instruments plc is a leading provider of high technology products and services to the world's leading industrial companies and scientific research communities. Our core purpose is to support our customers to address some of the world's most pressing challenges, enabling a greener economy, increased connectivity, improved health and leaps in scientific understanding. We are proud to be recognised as the leaders in what we do and for the difference we make in the world. This is an exciting time to join our growing team!  

 

How we work

We’re committed to being the leading provider of high-tech products and services for the world’s most important industrial and scientific research communities. Our people are vital to our success. We strive to offer the opportunities that will attract, motivate and retain the very best talent in our sector. This involves creating an inclusive environment and culture, where difference is valued and people are recognized for what they deliver and bring to the team.

 

Empowering People to Make a Difference

We don’t wait for change to happen. We enable it. That’s why we aim to create the best working environment and culture for our people to thrive. We share the same goals and value diversity of thought, perspective and experience. With a focus on the ongoing development, engagement and wellbeing of our people, we know we will continue to exceed customer expectations and drive change for the future.

 

The Opportunity: 

We are looking for a highly organized and detail oriented Commercial Contracts Adminstrator who will be esponsible for administrating all aspects of contracts, including preparing, revising, negotiating, examining, and redlining documents. Contracts will involve the sale of products and services.  The Commerical Contracts Administrator will assist in legal policy and procedure processes, as well as training and maintaining attendance archives. This hybrid position is based out of our Concord, MA office.

 

Key Responsibilities: 

• Ability to read, interpret and analyse commercial contracts and legal documents (including reviewing commercial terms, applying Battle of the Forms and UCC principles)   
• Work independently on contract reviews - drafting, reviewing, and negotiating sale of goods and services contracts.  Ability to redline contracts and issue spot, addressing both legal and business concerns.  
• Assist sales team with reviewing terms and conditions for bids, proposals (RFPs and RFQs) and satisfying all “response by” dates  
• Handle all day-to-day matters for the legal department, addressing legal queries received from the business in real-time. Escalating necessary issues to US legal counsel.  
• Analyse whether to use Battle of the Forms for a sale per the internal Delegation of Authority 
• Draft Special Terms and Conditions for sales contracts as required 
• Accuracy, attention to detail and proof reading of legal documents, certificates etc. 
• Draft, review and negotiate Nondisclosure Agreements (NDAs) and other commercial contracts such as consultancy agreements, novation agreements, termination agreements, and maintain a NDA database. 
• Gather and maintain up to date records of all certificates of insurance (COIs) for sales inquiries 
• Draft legal and compliance policy and procedure/processes for the legal department and assist in developing and maintaining template standard documents. 
• Provide compliance, policy and procedure training to sales teams and other personnel and maintaining attendance archives 
• Obtain the necessary approvals for contracts in line with the internal Delegation of Authority, and maintain files and ensure documents get fully executed and filed in the legal department’s document management system 

 

About YOU: 

The right candidate will have a deep understanding of contracts, contract governance, contractual language, and the contract lifecycle , with a Bachelor’s Degree in a relevant field (a background in Law a significant advantage). Paralegal, Certified Contract Management (CCM) (or other contract management certification), or J.D. desired and 5+ years’ experience drafting and evaluating contractual documents, preferably in a commercial sales business.

 

Additional Qualifications: 

• Demonstrates analytical and problem-solving skills
• Ability to deal effectively with Sales