School Database Coordinator

POSITION SUMMARY:  The School Database Coordinator’s role is to manage the operation, quality, integrity, collection, and storage of school data within the district student information system, and other school, state, and federal database systems. This includes providing ongoing leadership, training and support to end users (administration, teaching & agency staff, students, and families) to ensure effective and maximal usage of all school related database systems.  This role champions innovation and continual expansion of the functionality and usage of school and state databases from year to year to support district and school goals. Responsible for integrating the district student information system with internal and external systems, developing queries and reports, providing data analysis and reports as requested, providing ongoing training and professional development to key stakeholders, and troubleshooting databases, third party applications, and database related software. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Database Operational Management 

• In-depth knowledge of annual set up, maintenance, and utilization of Skyward student information system (SIS) pertaining to student data for all UCC schools K4 to 8th grade.
• Develop, maintain, and monitor all Skyward data systems, flows, and scripts as required.
• Installation, testing, and oversight of all district Skyward related data systems, hardware, personal computers, software, and related equipment.
• Maintains a high performing database environment that is accurate, efficient, robust, and well-maintained. 
• Ensures student and school records are complete and include locally and state required data fields, as well as other key data fields to support effective utilization of the database across the district. 
• Performs data entry to complete student and school records when needed.
• Creates, maintains, and manages gradebooks, attendance, report cards, reports, school schedules/calendar, and student data, and facilitates regular meetings with school administration and staff to ensure database alignment with curriculum, instruction, and district and school goals. 
• Responsible for managing and maintaining all school database related functionality and integrations (teacher/student/family portal access, online registration, school notification systems, online forms, online payment systems, and third party programs and integrations with databases)
• Addresses issues that arise within school, district, state, or federal databases and works to resolve these errors efficiently, contacting technical support when needed or collaborating with school staff.
• Provides on call support for all database systems and associated software for all agency staff, teachers, administration, support staff, students, and families.
• Fulfill data requests pertaining to student data for various departments.
• Integrate and maintain data across data systems.

Database Integrity & Quality

• Coordinates with key school, agency, administration staff to promote database quality & accuracy, ensure proper data entry, collection, and management across all schools.
• Performs regular database quality checks to ensure the integrity of data entry across all schools, and the accuracy of data. Identifies and addresses any data quality issues in a timely manner.
• Forms and leads district data quality committee, coordinates, schedules and leads meetings to standardize data entry, security, training and access. Records, tracks, and documents all committee processes.