Girls on the Run Headquarters: Executive Assistant

Department: Human Resources and Belonging

Employment Type: Full Time

Location: Girls on the Run HQ - Remote USA

Reporting To: Michelle Jackson-Holland, SVP, Human Resources & Belonging

Compensation: $54,000 - $58,000 / year

Description

ORGANIZATIONAL SUMMARY:

Girls on the Run International is a nonprofit organization dedicated to creating a world where every girl knows and activates her limitless potential and is free to boldly pursue her dreams. We inspire girls across the United States and Canada to be joyful, healthy and confident using a fun, experience-based curriculum which creatively integrates running. As a physical activity-based positive youth development program, our evidence-based curriculum is designed to enhance girls’ social, psychological and physical skills and behaviors to successfully navigate life experiences.  At Girls on the Run, our core values guide our way, and we strive to eliminate barriers to participation and create a culture of belonging across the organization. In a recent third-party work culture survey, Girls in the Run employees described the organization as: collaborative, joyful, hardworking, caring, fast-paced and quality-focused.   
POSITION SUMMARY:

Reporting directly to the SVP of Human Resources and Belonging and consistent with the mission of Girls on the Run International, the Executive Assistant is responsible for supporting the CEO and chief level staff with key administrative functions. The position also monitors general organizational communication channels, ensuring inbound phone calls, mail, and email messages are forwarded to the appropriate staff members to address. 

PRINCIPLE RESPONSIBILITIES:

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Executive Support

• Coordinate all logistics for in-person board meetings, executive events, and staff meetings including securing space, food, travel, and hotel accommodations
• Schedule and oversee the execution of virtual meetings, including board, committee, departmental and all-staff meetings 
• Prepare and distribute agendas, PowerPoint presentations, project summaries and other materials for in-person and virtual board meetings, all-staff meetings, and executive events 
• Attend board meetings, board committee meetings, all-staff meetings, and other select executive-level meetings, drafting and distributing minutes and oversee necessary follow-up actions 
• Elevate presence of CEO and Chief Program Officer on LinkedIn by recommending and drafting authentic, relevant, and timely posts
• Coordinate events for CEO, including speaking engagements, team-building activities, and partner meetings, ensuring seamless execution of all logistics
• Compose and prepare emails, letters, and notecards on behalf of the CEO for volunteers, councils, alumni, donors, and partners
• Serve as a point of contact and liaison between the CEO and internal/external constituents as needed
• Provide administrative support to chief level staff, including expense management, time allocation tracking, printing, and mailings, as needed
• Manage chief-level calendars, coordinating meetings, conferences, and related travel arrangements
• Work closely with departments to secure relevant data and reports for chief-level staff to support decision-making processes
• Working closely with the CEO, coordinate and support board member onboarding and orientation, ensuring timely access to materials, meetings, and key information

Organizational Support

• Monitor info@ email account, general phone line, and crisis hotline, providing prompt responses or forwarding to appropriate staff
• Support CEO and SVP of Human Resources and Belonging with all staff appreciation initiatives 
• Provide support in planning, executing, and monitoring key projects, working collaboratively with cross-functional teams to ensure success
• Monitor virtual mailbox and distribute items as appropriate
• Coordinate recurring and ad hoc mailings in support of organizational operations
• Coordinate select organizational recognition and appreciation efforts, including communications, logistics, and fulfillment
• Maintain and update recurring organizational trackers and reports

GENERAL RESPONSIBILITIES:

• Organize and maintain confidential data and information with the utmost integrity
• Communicate in a timely manner in a way that that reinforces clarity, trust, and connectedness 
• Serve as a role