Administrative Specialist II

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA).  Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site’s Cold War legacy.  Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.   

• MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.  
• MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.

This position will perform duties as the Administrative Specialist for the Environmental Management and Compliance Directorate in support of the NNSS, at the Area 5 Radioactive Waste Management Complex (RWMC). This position will support and work closely with both program managers and scientific staff, and interface directly with multiple directorates, programs, and project managers.

Key Responsibilities

• Provide comprehensive independent administrative support to the RWMC and the Radioactive Waste Program.
• Provide a wide variety of administrative assignments requiring independent analysis and self-direction, including maintaining waste shipment records and facility procedures.
• Assist management in planning, coordinating, and directing a variety of office management functions within the organization for detail related to technical operations, processes, programs, and projects.
• Prepare reports, memos, letters, and other documents, using business software including word processing, spreadsheet, database, and presentation.
• Contribute recommendations for improving operations/processes, solving problems, and addressing issues for improving work group effectiveness.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Will develop and maintain calendar of events and follow-up actions for the division.
• Prioritize workflow to complete task assignments within established timeframes.
• Maintain facility and program records in compliance with the Records Management Program as the Records Coordinator.
• Act as time administrator for approximately 25 RWMC staff.
• Assist in procurement of items and services supporting RWMC as a P-Card Holder and a Requisition Preparer.
• Perform routine administrative duties; answer phones, update phone lists, submit telephone service requests, processing badging requests, assist in arranging travel and processing expense reports.
• Communication conduit for organization by collecting weekly reporting for each project, producing several reports from that data, maintains manager’s calendar, scheduling facility resources, and distributing information through directorate, program, project, functional, and facility management channels.
• Will perform related work as assigned by management.

• Minimum Education and Experience: Bachelor’s degree in related field and at least 2 years’ of professional level experience, which provided a sound working knowledge of administrative policies and procedures, or equivalent training and experience.
• Knowledge of business and management principles involved in planning, resource allocation, human resources, and coordination of people and resources.
• Skill to understand the implications of new information for both current and future problem solving and decision-making.
• Able to utilize independent judgment, creativity, and initiative to resolve problems and ensure that requirements are completed efficiently and on time.
• Able to apply knowledge of principles, concepts and theory related to professional business discipline/field related to the position and employ a systems approach to address issues and to define and resolve problems.
• Able to apply knowledge and experience to compose correspondence and technical reports, and accomplish goals where established procedures may not be specific.
• Able to exercis