Technical Administrative Assistant III

Do you lead by example, are highly organized, have technical expertise and excellent communication skills? Then come take your career to the next level! As a Technical Administrative Assistant III, you will provide high-level administrative support to field teams and deployable personnel, ensuring smooth and efficient coordination of deployment activities, travel logistics, and medical requirements. Your role involves managing multiple high-level administrative tasks and liaising with military and government contacts.

The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains – air, land, sea, space and cyber.

Responsibilities:

• Assemble and manage comprehensive deployment packages for high-stakes operations.

• Plan, coordinate, and manage intricate travel logistics for field teams.

• Oversee and manage extensive medical, dental, and vision requirements for deployed personnel.

• Prepare, review, and submit comprehensive expense reports and purchase requisitions.

• Maintain and efficiently manage office supply inventory.

• Initiate, track, process, and verify complex data from multiple sources accurately.

• Utilize various IT platforms proficiently to support daily administrative tasks.

• Coordinate and communicate effectively with key contacts on military bases and government buildings.

• Manage and oversee security and government clearance processes efficiently.

• Prepare and edit communications, presentations, and documents.

• Act as a liaison between executives and internal/external stakeholders.

• Handle high-level administrative tasks with a focus on business operations.

• Facilitate coordination between teams and departments.

• Support onboarding and training for new employees.

• Organize team-building and employee engagement activities.

• Draft and review internal and external communications.

• Handle confidential information with discretion.

• Manage the flow of information and communications.

Qualifications You Must Have:

• High school diploma or equivalent.

• 3+ years of relevant experience.

• Higher level relevant degree may substitute for experience.

• Proficient in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, OneNote and SharePoint Online), Travel and Expense Platforms (e.g. Concur), and Project Management Applications (e.g. Smartsheet or Microsoft Project).

• The ability to obtain and maintain a Secret U.S. Security Clearance is required

Qualifications We Prefer:

• Associate’s degree in Business Administration or a related field.

• Experience in the Aerospace and Defense industry.

• Expert knowledge of security and clearance processes.

• Certifications such as Professional Administrative Certification of Excellence (PACE) or Certified Associate in Project Management (CAPM) are optional but beneficial.

• Proficient knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events and travel.

• Professional demeanor and excellent communication skills.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent interpersonal skills and ability to work well with teams.

• Ability to develop solutions to moderately complex problems by applying experience and knowledge. 

• Ability to handle confidential and sensitive information.

Essential Functions:

• Ability to lift up to 20 lbs regularly.

• Ability to sit or stand for extended periods.

• Proficiency with computers and office equipment.

• Manual dexterity for handling office supplies and equipment.

• Ability to work in an office environment.

• Ability to travel may be required.

This posting will be open for application for a minimum of 5 days and may be extended based on business needs.

Estimated Starting Salary Range: $26.39 - $36.29. Compensation varies depending on a wide array of factors, such as candidates' key skills, relevant work experience, and