Director, Admissions

Job Summary:

Under the direction of the Associate Dean and Assistant Dean of Student Affairs and Admissions, the Director of Recruitment, Admissions & Retention will manage the University’s College of Medicine medical student recruitment and admissions processes.

Essential Duties and Responsibilities:

• Understand how to operate a centralized application service.
• Oversee and manage electronic applications and transmit admissions decisions electronically.
• Understand the concept of holistic review of medical school applications. 
• Oversee and manage the screening process of over 6,000 medical school applications and to ensure that appropriate faculty screening of assigned applications is completed.
• Oversee the process of sending out secondary applications. 
• Oversee the process of faculty screening of primary and secondary applications. 
• Oversee the process of scheduling interviews with applications. 
• Oversee the logistics of each interviewing event by assigning medical students and staff to various roles.
• Collect and process data from interviews and prepare for presentation to the Admissions Committee. 
• Update applicant “admissions actions” on AMCAS WebAdmit for each applicant.
• Assist the Assistant Dean of Admissions in setting up and facilitating all Admission Committee meetings.
• Communicate with newly accepted students regarding CDU policies and requirements for admissions.
• Plan and execute the CDU Accepted Students Day event for newly accepted students.
• Communicate all actions set forth by the CDU Admissions Committee to all applicants.
• Direct the admissions process for each applicant from point of inquiry through final decision.
• Provide reports containing accurate data regarding recruitment and admissions to inform data driven decisions.
• Ensure that applications are processed promptly and accurately.
• Coordinate admissions functions, including first and second looks, with the offices of Financial Aid and the Registrar.
• Update the CDU website annually to reflect the current admissions process
• Update MSAR on AMCAS yearly to reflect admissions process.
• Represent COM in Recruitment events, including some weekends.
• Plan and execute the yearly Admissions Committee Retreat.
• Run monthly Questions and Answer sessions with applicants and recruit students to participate.
• College confidentiality agreements from faculty interviews and committee members annually.
• Manage the medical school email daily, promptly corresponding with applicants.
• Develop, execute and assess office policies, procedures and the student information system of the Admissions Office.
• Supervise and evaluate Admissions personnel. 
• Oversee the development and design of promotional literature, display materials and website activities for admissions recruitment.
• Develop and maintain execution of a communication plan to prospective and admitted students.
• Attend conventions, meetings and conferences as necessary to maintain knowledge of existing and new admissions and recruitment policies, practices and procedures. Attend sessions relevant to medical school admissions at local, regional and national AAMC meetings.
• Assess the prior year’s retention annually utilizing a variety of data inputs.
• In collaboration with the Director of Assessment and Evaluation, provide monthly reports containing measurable performance outcomes for medical students.
• In collaboration with the Director of Assessment and Evaluation, provide monthly reports on medical student retention/learning/satisfaction data and compare it to internal benchmarks and national/peer institution data.
• Be flexible and available to work on weekends.

Other Duties and Responsibilities:

• Perform other duties as assigned.

EDUCATION:

• Regionally accredited Master’s degree in a related field required or a minimum of 5 years of medical school recruitment and admission experience.

EXPERIENCE:

• Three years progressive admissions counseling, Pre-med academic advising and recruitment experience with a wide range of students for Medical College/School.
• Experience analyzing applicant data including applicant demographics.

SKILLS:

• Ability to operate and manage a centralized electronic application system (i.e. American Medical College Application Service (AMCAS), WebAdMIT, etc.) and an admissions management system.
• Ability to maintain effective working relationships with diverse/multi-culture faculty, students, staff and external contacts.
• Excellent organizational