FBI Program Analyst III - International Protocol Unit (IPU)

Duties and Responsibilities

• Review and analyze multiple meeting requests; determining and scheduling suitable meetings based on the meeting topics and ranking level of the officials and ensure the goals and objectives of the meetings align with the priorities of the requester and FBI Legat. 
• Organize, plan, and prioritize meetings and events and assist with FBI larger conference planning.
• Compile meeting agendas to be disseminated to foreign partners and FBI stakeholders.
• Analyze, interpret, edit for grammatical and protocol errors, and coordinate briefing materials - supplied by the IOD operational unit - prior to dissemination. 
• Create and develop official FBI documents to prepare senior level FBI executives for meetings with foreign dignitaries. These documents will be retained as official records with FBI divisions.
• Solicit FBI Legats and operational divisions for information related to the purpose/topics of discussions.
• Establish contacts and interact on a professional basis with FBI, external agency personnel, and local foreign embassies to achieve a common goal.
• Prepare and disseminate briefing materials for dissemination to the Director, Deputy Director and Executive Assistant Director. 
• Track and account for all foreign visitors accessing any FBI space maintaining an official records database of topics discussed and any actionable items, to be referenced further for future meetings.
• Populate, review, and edit/finalize weekly engagement reports disseminated at all levels within the FBI.
• Coordinate meetings and bilateral information exchanges; strengthen partnerships and execute FBI training delivered to foreign partners. 
• Develop and present presentations and briefings to higher-level management and/or external entities outlining cross programmatic and country oversight. 
• Write comprehensive electronic communications documenting: the purpose of the meetings to include: the meeting topics and how the topics align with the FBI’s threat priorities; visiting delegation details for processing of clearances within the Security Division; and informing appropriate parties of granted access to the FBI facility.
• Review Agency bios and classified briefing materials.
• Perform administrative tasks related to protocol such as:
  • complete electronic communications for security;
  • confirm FBI presenters/agenda;
  • escort foreign officials;
  • enter/edit meeting details in appropriate database or SharePoint site;
  • secure appropriate gifts for presentation, by the FBI host, to the dignitary;
  • generating table tents for seating; and,
  • securing/serving refreshments for the meeting(s) when appropriate.

Minimum Qualifications

• Top Secret/SCI Security Clearance (Top Secret clearance must be existing at time of application)
• U.S. Citizen
• Bachelor’s degree from an accredited institution.
• Minimum five (5) years Government experience in event planning, meeting coordination, and/or program management or minimum three (3) years as a protocol affairs specialist/special events coordinator in private industry.
• Able to prioritize work assignments effectively and wo