Lead General Accountant

Type of Appointment: Full Time, Probationary

Job Classification: Accountant III

Anticipated Hiring Range: $5,877 - $7,453 per month

Work Schedule: Monday-Friday; 8:00am - 5:00pm


THE DEPARTMENT:

Financial Services is responsible for all accounting and finance related activities of the University. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. University Accounting Services is responsible for all accounting and related financial activities of the University. Such activities include, but are not limited to, the management, controls, and reporting of the financial operations of the University. The area of General Accounting works closely with Accounts Payable and Student Accounting and Cashiering Services, and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. University Accounting Services plays a key role in the operations, enhancements, and upgrades to the campus PeopleSoft Administrative applications. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office.

DUTIES AND RESPONSIBILITIES:

• Analysis, design, conversion, testing, integration, and enhancement of various PeopleSoft financial administrative systems.
• Key active member of the finance team participating in all related activities. Activities include the stabilization and enhancement of the systems, on-going operational and maintenance activities, and oversee day-to-day activities of the finance system.
• Coordinate closely with the information technology, budget, student aid, procurement, general accounting, and other departmental staff to implement improvements and modifications.
• Coordinate, plan, oversee, assist, maintain and update the development of PeopleSoft Campus Desk Procedures Manual.
• Oversee the derivation of transactions to the Financial Information Record Management Systems (FIRMS) and Generally Accepted Accounting Principals (GAAP) business unit.
• Monitor CMS nightly scheduled processes in the Common Financial System.
• Maintain account and fund chartfields, reporting trees, ledger closing rules, attributes and legal and GAAP business unit combo edits.
• Maintain and perform periodic segregation of duties audits of the standard user roles in the Common Financial System.
• Responsible for monitoring and analysis of general ledger and subsidiary ledger transactions in the CSU Operating Fund, Auxiliary Enterprise Funds, and other Trust Funds; and various financial authorization notices issued by the Chancellor’s Office and the State Controller.
• Prepare appropriate journal entries and account reconciliations and analysis, as required; such as the State Administrative Manual (SAM99) Reconciliation Report to the State Controller's Office to ensure accuracy and completeness of transactions posted by the campus and SCO.
• Prepare monthly accounts receivable/billing reconciliation for non-student activity to ensure general ledger and subsidiary ledger are in agreement and all transactions are accurately recorded.
• Review and analyze operating expenditures and revenues for accuracy, completeness and appropriateness of recording based on CSU guidelines.
• Review and analyze reserves for Funds operated outside of the State Treasury system in accordance with CSU policies and standards. Serve as a key technical advisor to the Accounting Manager, suggesting solutions to problems to be communicated to the Chancellor's Office, or the campus community, when applicable.
• Disseminate legal accounting and technical information received by the Chancellor's Office to appropriate personnel, when applicable.
• Oversight of University Trust Funds, including: establishment of new trust funds per completed Trust Fund Agreements; monitor, analyze and report on account activity; prepare appropriate journal entries, when applicable.
• Coordinate IRS audits of the Systemwide Revenue Bonds between the University, ASI and Enterprise Foundation; and act as campus contact regarding the request for bond closure documents from the Chancellor's Office. Coordinate, plan, oversee and assist in the development of new and modified business processes for the California State University (CSU) Revenue Management Program (RMP) in accordance with the CSU policies, standards and definitions outlined