Accounts Payable Specialist

What We Offer 

• The initial compensation for this position ranges from $21.00 to $25.83 an hour.   
• Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations. 
• The salary may also vary if you reside in a different location than the location posted.   

Benefits We Offer   

• Benefits eligibility starts on day ONE!   
• We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!    
• Employer Paid Long-Term Disability & Basic Life Insurance 
• 401K Employer Match up to 4%
• Competitive Time Off Plans (may vary by employment status) 
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve. 

Who We Are

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults.

Who We Serve

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.

JOB SUMMARY

Scheduled Hours per Day: Monday-Friday 8am-4:30pm

Works within the vision, mission and philosophy of the agency. Researches, reconciles and processes accounts payable records. Works on assignments provided by Accounts Payable Manager and Accounting Manager to support the needs of the department.  Assignments are moderately difficult, requiring judgment in resolving issues and/or making recommendations.

RESPONSIBILITIES AND DUTIES

1. Audits all expense reports and credit card statements, ensuring accurate coding; work with employees to ensure completeness of documentation and records.

2. Reviews, batches and releases all applicable expenses in the appropriate financial system, according to the established time tables 

3. Works with vendors as needed, respond to vendor A/P inquiries, prepares and maintains vendor files, ensure signed W-9 is in file and processes year-end 1099s. 

4. Supports questions from the AP assistant 

5. Responsible for data entry of all incoming vendor invoices.

6. Prepares monthly payment of all vendors.

7. Processes weekly check run for distribution and mailing of checks accompanied by appropriate remittance advices to vendors. 

8. Reconciles and pays all utility and corporate store-based accounts.

9. Researches accounts payable problems and issues. Reports to the Accounting Payable Manager on a regular basis with proposed solutions.

10. Ensures that bills/invoices are paid on a timely basis and within net/contract terms.

11. Processes payment for all check requests and grant payment submissions.

12. Performs other responsibilities, as assigned, to support department and business needs.

JOB SPECIFIC COMPETENCIES

• Attention To Detail

• Works Independently

• Supervision and Accountability

• Reviews Accuracy of Data

• Computer Operations

CORE ABILITIES

• Demonstrate working in an environment that promotes compassion, service and social justice.

• Monitor.

• Persuade and negotiate.

• Train employees.

• Troubleshoot.